Office & Facilities Associate

Who We Are

Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K’s portfolio of world-class games across multiple platforms, include Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud Chamber, and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building and acquiring exciting studios whose content continues to inspire all of us! 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.

Our team of engineers, marketers, artists, writers, data scientists, producers, problem solvers and doers, are the professional publishing stewards of our growing library of critically-acclaimed franchises such as NBA 2K, Battleborn, BioShock, Borderlands, The Darkness, Mafia, Sid Meier’s Civilization, WWE 2K, and XCOM.

At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work! We are dedicated to diversity and inclusion, and want our community of candidates to reflect this commitment. We encourage all qualified applicants to explore our global positions. 2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO).

JOB RESPONSIBILITIES: 

Front desk and reception:

• General day to management of front desk and reception duties.
• Manage package orders and pickups.
• Manage and control employee cards, visits.
• Meet and greet guests.

Administration:

• Support with new hire paperwork including NIE process and town hall registrations.
• Update online for store catalog, screens, sales, and sales records.
• Support Office Administrator in tasks / cover for Office Administrator in case of necessity and vice versa.
• Support and coordinate studio general tasks and events that may arise.
• Purchase orders for the studio.
• Audit merchandise store and anniversaries.
• Hand over store and anniversary merchandise in coordination with the Office Administrator.
• Creation and management of forms and registrations.
• Managing office communications via email, Slack and any other platform required in coordination with the Office Administrator.
• Events and visitor management.

Media:

• Updating and adapting Media documents to meet the needs of the team.
• Design of creative content including video editing.
• Creation and updating of event playlists.
• Manage photos and videos during events.

Facilities:

• Decoration, food, and drinks at events. 
• Review and support studio tidiness through the day.
• Restocking kitchen supplies and products, drinks, cleaning the coffee machine, turning TVs on/off, event decorations, etc., as needed.
• Dishwasher (load and unload). 
• Changing meeting rooms water. 
• Stock and order control.
• Book and manage reservations for restaurants/hotels/tickets when necessary. 
•  Purchases in coordination with Office Administrator for events.
• Communications with security and maintenance regarding visits and incidents.
• Open and follow up on IT tickets for events and activities.
• Having maintenance registers up to date with accurate dates.

KNOWLEDGE AND SKILLS: 

• Exceptional communication and written skills. 
• Intermediate to advanced knowledge of MS Office Suite and Google apps. 
• High productivity with a strong attention to detail.
• Excellent time management and organizational skills, whilst being adaptive and responsive to change. 
• Ability to work well in a team environment, with integrity and ethics. 
• High problem solving skills.
• Ability to work in a very diverse environment.
• Ability to keep confidential information.
• Ability to work independently and autonomously.

Please note that 2K Games and its studios never uses instant messaging apps or personal email accounts to contact prospective employees or conduct interviews and when emailing, only use 2K.com accounts. 
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