Chief of Staff / Administration, Institute of Computation

Our Mission

Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life.

For more information, see our website at altoslabs.com.

Our Value

Our Single Altos Value: Everyone Owns Achieving Our Inspiring Mission.

Diversity at Altos

We believe that diverse perspectives are foundational to scientific innovation and inquiry. At Altos, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining a diverse and inclusive environment.

What You Will Contribute To Altos 

The Director, Chief of Staff / Administration will report to Dr. Hana El-Samad based in our Redwood City Office. The successful candidate will thrive in an entrepreneurial environment that stresses teamwork, transparency, scientific excellence, and integrity. The incumbent will serve as a key, strategic, and trusted partner to the Institute Director (ID) and other leaders within Altos and the Institute of Computation (IoC). They will be expected to lead, motivate, and influence as directed by the Institute Director.  They will be immersed in strategic and operational elements of the IoC, ensuring optimum operational and financial performance of the Institute in partnership with the Institute Director.  This role will act as a culture champion and catalyst guiding the implementation of the Altos Value and Behaviors within the Institute and across Altos.

Who You Are

Oversee day-to-day operations of the Institute of Computation (IoC)

• Provide executive-level advising, project leadership, execution, and facilitation and be a key cross-functional collaborator
• Participate and contribute to the development, execution, and achievement of IoC's overall strategic plan and growth strategy in partnership with the Institute Director, IoC leadership team, and Functional Leads. 
• Able to influence others, adapt quickly, think creatively, and work efficiently in a fast-paced and dynamic environment
• Collaborate across multiple internal functions including prioritization of internal and external activities based on impact and strategic goals.
• Key Partner to Corporate Groups, helping to facilitate cross Altos  initiatives and communications 
• Problem-solve, create processes, and execute business operations tasks
• Manage financials, budget (operating expenses and capital), and workforce plans in partnership with the Finance and People teams for IoC groups and projects
• Coordinate organizational procedures for optimized efficiency and productivity as well as streamline collaboration across team members. 
• Strong communication skills and ability to engage with senior leaders in a professional manner 
• Interact and build key relationships with business leaders across the organization.
• Lead, oversee, and/or manage critical projects as well as communicate project status to stakeholders and key project participants.
• Be a culture catalyst- guiding implementation of the Altos Value and Behaviors  within IoC
• Able to maintain unambiguous accountability for the on-time delivery of commitments.
• Lead the development and effective execution of IoC meeting agendas and ensure a positive and productive experience for the different teams within IoC
• In partnership with the Institute Director, prepare and present relevant institute data, progress, roadmaps, and strategic priorities.  
• Assist the Institute Director in the preparation of meeting materials, slide decks, and vision papers for external partnerships and business opportunities and help manage these relationships with our compliance and confidentiality mandates in mind. 
• Prepare and manage materials by request, for the Institute Director
• Identify and recommend the internal and/or external resources required for the timely completion of projects
• Upon request, respond to inquiries on behalf of the Institute Director
• May lead employee institute- specific onboarding, employee experience, and events
• Keep ID up-to-date with developments in the various teams, projects, and across Altos
• Manages external speakers, and Institute events
• Develop and manage the IoC  administrative team

Minimum Qualifications

• 8+ years of relevant experience working in similar roles
• People/Team leadership experience
• Ability to pick up new processes and technology quickly
• A critical thinker with the ability to analyze possibilities and solutions and make pragmatic trade-offs, as well as a big-picture innovator who can identify possibilities and is comfortable with ambiguity
• Clear and influential communicator: exceptional influencing skills that demonstrate strong thought partnership and create effective relationships with internal and external stakeholders
• Strong organization and multitasking skills with a sense of urgency
• Excellent time management and project management skills
• Detail and results-oriented
• Able to handle sensitive and confidential information with discretion
• Approaches new challenges and high-pressure situations with a positive attitude and calm demeanor
• Excellent written and verbal communication skills
• Advanced knowledge of Google Workspace and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Experience working in Biotech / Life Sciences preferred

The compensation available for the role considers a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, and other business needs.

The salary range for this role is as follows:

Director: $268,600 - $363,400

For UK applicants, before submitting your application:

- Please click here to read the Altos Labs EU and UK Applicant Privacy Notice (bit.ly/eu_uk_privacy_notice)
- This Privacy Notice is not a contract, express or implied and it does not set terms or conditions of employment.

What We Want You To Know

We are a culture of collaboration and scientific excellence, and we believe in the values of inclusion and belonging to inspire innovation.

Altos Labs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Altos currently requires all employees to be fully vaccinated against COVID-19, subject to legally required exemptions (e.g., due to a medical condition or sincerely-held religious belief).

Thank you for your interest in Altos Labs where we strive for a culture of scientific excellence, learning, and belonging.

Note: Altos Labs will not ask you to download a messaging app for an interview or outlay your own money to get started as an employee. If this sounds like your interaction with people claiming to be with Altos, it is not legitimate and has nothing to do with Altos. Learn more about a common job scam at https://www.linkedin.com/pulse/how-spot-avoid-online-job-scams-biron-clark/