Back to jobs
New

Part Time Payroll Specialist

Remote

About Carrot:

Carrot Fertility is the leading global fertility and family-building platform providing care for everyone, everywhere. Trusted by more than a thousand multinational employers, health plans, and health systems, Carrot's comprehensive clinical program delivers industry-leading cost savings for employers and award-winning experiences for millions of people worldwide. From maternity through menopause and pre-pregnancy through parenting, Carrot is dedicated to expanding access and improving outcomes. Carrot empowers members with compassionate, personalized, and inclusive support.

The Role: 

Carrot Fertility is seeking an experienced Payroll Specialist to join our fast-growing team. You will collaborate closely with the People and Finance Teams to ensure accurate, timely payroll processing in compliance with all legislative requirements across 40+ states. In this role, you will manage payroll operations for our 400+ US employees, including exempt and nonexempt staff, ensuring that all compensation and deductions are processed in accordance with local, state, and federal regulations. You will also be responsible for continuous process improvement, maintaining compliance, and enhancing the employee experience by efficiently addressing payroll inquiries. The right candidate will be a detail-oriented, problem-solving professional with strong interpersonal skills and a commitment to confidentiality.

Key Responsibilities

Payroll Processing: Accurately process semi-monthly payroll for exempt and bi-weekly payroll for nonexempt employees across 40+ states, ensuring adherence to all relevant regulations. Review and verify timesheets and attendance records.

Employee Data Management: Enter, audit, and maintain employee data within payroll systems, ensuring the accuracy of compensation, benefits, and deductions.

Collaborate with Vendors: Work with external payroll and benefits providers to guarantee accurate, timely payroll data transfer and payment processing.

Leave Management: Process payroll changes related to employee leaves (e.g., pregnancy, parental, disability).

Tax Compliance: Manage multistate tax registrations and filings, including the setup of new state or provincial tax accounts, while ensuring adherence to state, federal, and local payroll tax Laws.

Audit and Reconciliation: Assist with month-end close reconciliations, conduct payroll audits, and resolve discrepancies in collaboration with HR and Finance teams.

401(k) Administration: Process 401(k) contributions, monitor changes, and ensure compliance with 401(k) regulations, including balancing and funding through Fidelity.

Special Payments: Handle special payroll transactions such as off-cycle payments, retroactive pay, garnishments, and statutory deductions.

Tax Reporting: Reconcile and prepare W2 forms and ensure accuracy in quarterly and year-end payroll tax filings, including Federal and State returns and amendments.

Employee Support: Serve as a point of contact for employee payroll questions, explaining deductions and addressing issues with a customer-first mindset.

 

Qualifications

  • Experience: Minimum 3+ years of relevant payroll experience in a multistate environment.
  • Systems Expertise: Proficiency in ADP Workforce Now (WFN) or other payroll systems is required. Experience working with HRIS platforms is a plus.
  • Compliance Knowledge: Deep understanding of federal, state, and local payroll regulations, tax laws, and reporting requirements.
  • Excel/Google Sheets: Advanced skills with Excel and Google Sheets, including working with large datasets for reconciliation and reporting purposes.
  • Analytical Skills: Strong analytical and problem-solving abilities with attention to detail and accuracy.
  • Communication Skills: Clear, professional communication skills with the ability to explain payroll-related matters to employees in a friendly, concise manner.
  • Confidentiality: Ability to manage sensitive payroll data and handle employee information with complete confidentiality.
  • Education: Bachelor's degree in Accounting, Finance, or a related field

Nice to Have

  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.
  • Experience in benefits administration, particularly regarding payroll deductions and compliance.
  • Prior experience with fast-growing, high-volume companies in a multistate payroll environment.

Compensation: 

Carrot offers a holistic Total Rewards package designed to support our employees in all aspects of their life inside and outside of work, including health and wellness benefits, retirement savings plans, short- and long-term incentives, parental leave, family-forming assistance, and a competitive compensation package. The starting base salary for this position will range from $40.00 - $50.00 per hour. Actual compensation may vary from posted base salary depending on your confirmed job-related skills and experience.

Why Carrot?

Carrot has received national and international recognition for its pioneering work, including Best Diversity, Equity, & Inclusion Product from the Anthem Awards, Fast Company's Most Innovative Companies, CNBC's 100 Barrier Breaking Startups, and more. Carrot is regularly featured in media reporting on issues related to the future of work, women in leadership, healthcare innovation and diversity, equity, and inclusion, including MSNBC, The Economist, Bloomberg, The Wall Street Journal, CNBC, National Public Radio, Harvard Business Review, and more. 

Carrot teams span more than 40 states across the United States and dozens of countries around the world. Carrot has received numerous workplace awards, including Fortune's Best Workplaces in Healthcare, Quartz’s Best Companies for Remote Workers, and Great Place to Work and Age-Friendly Employer certifications. Learn more at carrotfertility.com.

 

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
What languages are you fluent in?
Select...

U.S. Standard Demographic Questions

We invite applicants to voluntarily share information regarding their demographic background. If you choose to complete this optional survey, your responses may be used to identify areas of improvement in our hiring process. Any responses to these questions will only be used in aggregate to better inform our hiring process and will not be visible at an individual candidate level. Your answers will never be used to factor into any hiring decisions.

Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Carrot Fertility’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.