Administrative Team Assistant

This role sits within ICONIQ Investment Management, which delivers exceptional investment portfolios by harnessing the differentiated capital and strategic strength of the ICONIQ community. We are seeking a sharp, proactive Administrative Team Assistant to support the Family Office team in our San Francisco office.

What You’ll Do:

• Provide day-to-day administrative support to senior leaders, in partnership with the team’s Senior Executive Assistant
• Manage multiple high-volume, frequently changing calendars across time zones
• Coordinate internal and external meetings, team events, and social activities with a thoughtful, proactive approach
• Process expense reports accurately and in a timely manner
• Update and maintain information in Salesforce and other internal systems
• Support ad hoc projects and broader team initiatives as needed

Ideal Candidate Background:

• 3+ years of experience providing administrative support to multiple individuals
• Experience working in a fast-paced, evolving environment with changing priorities
• Comfortable collaborating within a team-based support model
• Strong organizational and time management skills with the ability to juggle multiple requests
• Clear, professional communication style and sound judgment when handling sensitive information
• Proactive mindset with a willingness to step in and support where needed
• Advanced experience using Outlook; experience with Salesforce or similar systems is a plus
• California notary designation is a plus

What We Offer:

• Comprehensive Medical, Dental and Vision Insurance.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the compensation range for this role. Compensation decisions consider multiple factors, including skills, experience, and business needs. ICONIQ applies a total rewards philosophy that considers all elements of pay and benefits. A reasonable estimate of the current pay range is $43.27 to $45.67 per hour, overtime eligible; $90,000 – $95,000 annualized, based on a standard 40-hour workweek for 52 weeks, together with the benefits listed above.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. 

Equal Employment Opportunity Statement:

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.