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Administrative Coordinator

Huntsville, AL

501597 Administrative Coordinator

Work Location:            Huntsville, AL

Schedule:                    Full Time

IronMountain Solutions, Inc. is seeking a highly motivated and organized individual as an Administrative Coordinator. This position is located at the IMS Corporate office in Huntsville, AL.  This role is part of a team that requires a demonstrable sense of urgency while working independently. We require proactive support to get things done, but also someone who can suggest and implement ways to improve processes for long-term success. A successful candidate will be customer-service oriented, have strong attention to detail and quality, have great organization skills, and can switch gears at a moment’s notice. An active DoD Secret level security clearance or the ability to obtain one is required.

Job Duties:
•    Greet visitors, in person or on the telephone, and direct them accordingly
•    Organize virtual calls, meeting rooms, and catering in multiple areas
•    Answer IMS telephone and direct calls accordingly
•    Assist in the maintenance of office supply inventory
•    Assist with receipt of goods and relocate to stockroom
•    Manage multiple calendars in Outlook
•    Maintain conference rooms, supply rooms and copier area
•    Route incoming mail/shipments and process outbound mail/shipments
•    Must be able to effectively multitask and work independently without constant supervision
•    Provide excellent customer support and ability to communicate with all levels of leadership and/or customers
•    While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies, up to 25 pounds. 

Education and General Experience:
•    A High School diploma and at least three years of administrative experience in an office environment with proficiency with Microsoft Office is required.  
•    This position is full-time, performing various administrative functions. 
•    Additional working hours or on-call time are possible according to company needs. 
•    A successful candidate will possess strong organizational and communication skills, a team-oriented philosophy, and problem-solving skills. 
•    Candidates must be able to effectively multitask and work independently without daily guidance and supervision.
•    Must currently hold or be eligible to obtain a U.S. SECRET security clearance. Per federal requirements, only U.S. citizens are eligible for this level of clearance.

IronMountain Solutions is an Equal Opportunity Employer

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