Manager, Event & Venue Management
The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.
LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what’s next through sport, community and the power of our differences.
The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community’s diversity and creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.
The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors.
Our Vision is to collectively create what’s next by harnessing sport, community and the power of our differences. Our Mission is to create an unparalleled Paralympic and Olympic Games for athletes, fans, partners, our community and our people.
Values and Behaviors:
- Optimism – Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
- Integrity – We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn’t easy
- Excellence – We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
- Inclusion – We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
- Co-Creation – We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
- Boldness – We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo
Manager, Event & Venue Management:
The Event & Venue Management (EVM) team is responsible for leading the integrated event operational planning at the venue level for all competition and training venues and some major non-competition venues. The Event & Venue Management team is responsible for managing and coordinating the negotiation of venue agreements, site visits, the collation and organization of venue-related documentation and data, and the maintenance of strong working relationships with all venue partners. At Games Time, the Event Management team leads and manages the event teams at venues, event delivery, venue communication, and venue issue resolution.
The Manager, Event & Venue Management will be responsible for managing centralized operational planning, collating and distributing information across teams, supporting the venue agreement negotiation process centrally, and providing project management support across all venues managed by the Event & Venue Management team.
The ideal candidate will be detail oriented and responsible for ensuring the EVM team provides critical input to internal teams. Adept at managing multiple concurrent projects and coordinating across complex organizations, they will ensure EVM milestones are met, operational and venue agreement issues are effectively and efficiently resolved, and communication with internal venue teams is consistent and direct. They will assist in coordinating centralized operational information, assisting in the planning and execution of venue operations and venue use agreements, tracking action items, and managing reporting. Analytical skills and familiarity with dashboards and other reporting mediums will be paramount to success. Frequent, clear, and consistent communication with all cross-functional teams (Sport, Venue Infrastructure, Technology, Planning & Programs, Legal etc.) will be key to their role.
Relevant experience working within the sports and entertainment industry is desirable but not a requirement.
This position will report to the Director, Event Planning & Integration.
Key Responsibilities:
- Develop, synthesize, and disseminate key operational information and requirements from centralized planning efforts to relevant venue teams, ensuring alignment and consistent application across all venue-related activities
- Build and maintain strong relationships with cross-functional teams to drive effective collaboration on centralized operational planning.
- Project manage venue agreement negotiation process with venue teams through agreement reviews, risk and issue identification and management, and solution implementation
- Create, manage, and maintain venue agreement status trackers, follow up on open matters, collate comments, and route agreements internally for resolution
- Support the coordination of and materials preparation for cross-functional venue operational planning
- Identify and develop measures and approaches to increase operational efficiencies, mitigate operational risks, and enhance stakeholder experience (including athletes, fans, partners, and media)
- Working with internal stakeholders and external subject matter experts, help coordinate the development of the "Event Operational Plans"
- Monitor key dates, milestones, and deliverables across venue teams ensuring timely progress and adherence to timelines
- Assist with venue management budget development, tracking and analysis in line with financial objectives
- Support the preparation and delivery or internal reporting and status tracking across various venue-related workstreams
- Develop a strong understanding of the International Olympic Committee (IOC) and International Paralympic Committee (IPC) operational requirements for venue use agreements and venue delivery
Background & Qualifications:
- Minimum 5 years of experience working in related roles in the sports, venue and/or event management industry working on major events, venue operations and/or event production
- Demonstrated track record of successfully managing and executing events of varying sizes and complexities
- Demonstrated track record of successfully managing and executing complex venue agreements that require input from cross-functional teams
- Experience creating, developing and refining operational processes and procedures
- Strong problem-solving skills and the ability to think critically to resolve issues efficiently
- Excellent verbal and written communication skills, with the ability to convey complex ideas clearly and concisely
- Proven leadership skills with the ability to motivate and guide team members to achieve common goals and foster people development
- Exceptional organizational skills and the ability to manage multiple large-scale tasks and priorities simultaneously
- Experience working within a complex, cross-functional organization
- Fluent working with Microsoft Office suite of products, particularly PowerPoint and Excel
- Working knowledge of Smartsheet preferred
- An innovative viewpoint, challenging the status quo and thinking ahead to future years of the Movement
- Extremely detail-oriented with excellent organizational skills
- Strong team building and interpersonal skills
- Ability to implement and manage change effectively
- Experience with Olympic or Paralympic events a plus
- Demonstrated commitment to co-creation and collaborative decision-making
Position Requirements:
- Available to work in-person five days a week in our Los Angeles-based office
- The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment
- Ability to travel occasionally to different venues across the Los Angeles region and possibly outside the Greater Los Angeles region.
Education:
- Bachelor's degree required or equivalent work experience
Expectations:
- Collaborative and flexible approach – Ability to roll with the transitional nature of the organization as it grows, adapting quickly to changing priorities and requirements
- A committed team player with problem-solving skills, comfortable working cross-functionally with diverse stakeholder groups both internally and externally
- Confident self-starter – Takes initiative to identify challenges, gathering inputs from key stakeholders, takes action, and resolves challenges proactively
- Ability to work effectively and independently with experience in defining tasks, seeking feedback, and advancing the work forward with pace
- Influencing skills – ability to distill information and drive understanding and buy-in across multiple stakeholders and executives
- Resourceful problem solver
- Monitor industry trends and stay current with the latest developments to ensure a current and informed understanding of the sports and entertainment landscapes
- Excitement for the role and opportunity to help shape the future of Los Angeles and the Olympic and Paralympic Movement
Submission Requirements:
- Resume
The annual base salary range for this position is $85,000.00 - $105,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.
LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.
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