Operations and Administrative Associate

FULL-TIME | NYC (IN-PERSON)

About Moment

Moment builds modern capital markets infrastructure for the wealth management space, starting with fixed income. Founded in 2022 by former fixed income quants at leading prop shops, Moment has quickly established itself as the leading fixed income infrastructure provider for global fintechs, traditional brokerages, and RIAs.

Fixed income is the largest asset class in the world, and the market is evolving rapidly. In the past three years, electronic fixed income trading volume has nearly doubled — and in the past 14 months, retail fixed income trading volume has increased by more than 1500%. Despite this rapid growth, the wealth management space has been confined to legacy technology that doesn’t meet their needs anymore. That’s where Moment comes in — in just a matter of weeks, Moment allows customers to easily offer an end-to-end, modern fixed income solution through a simple set of APIs across data, execution, and portfolio management.

Most startups start off serving small businesses, and scale up as they convince larger enterprises to take a bet. Moment’s version of “small businesses” have been firms representing millions of retail investors — and we’re just getting started. We're growing incredibly fast and are backed by world-class investors. In May 2023, we raised a $17M Series A led by a16z with participation from amazing investors including Venrock, Neo, Contrary, and Henry Kravis.

The Role

We are seeking a proactive, organized, and adaptable Office Manager/Administrative Associate to support the day-to-day operations and keep our team focused on driving success. As part of a cutting-edge startup environment, you’ll have the chance to contribute to the growth of our company and be a key player in ensuring everything runs smoothly. This role will report into our Chief of Staff and will work closely with the firm's leadership team. 

If you’re a go-getter, willing to go the extra mile, and thrive in a meritocratic culture, we want you on our team! 

Responsibilities

• Office Operations & Organization: Oversee office facilities, manage office supplies, coordinate maintenance, and ensure that our office environment is always welcoming and efficient for employees and visitors. This is an on-site (5x a week) position in our NYC (FiDi) office.  
• Administrative Support: Provide administrative assistance to senior leadership and various teams, including calendar management, travel arrangements, scheduling meetings, and event planning.
• Communication Hub: Act as the first point of contact for key internal and external communications, ensuring smooth information flow across departments.
• Team Coordination: Support and organize team events, social activities, and employee engagement initiatives that help maintain our collaborative and innovative culture.
• Documentation & Reporting: Maintain internal systems (Greenhouse, Ramp, Rippling, etc), organize company documents, and ensure accuracy in various reports or databases.
• Problem Solving & Process Improvement: Proactively identify opportunities to streamline processes and contribute to the overall operational efficiency of the company.
• Cross Functional Projects: Take on additional responsibilities and work with the People and Operations departments. 

Preferred Qualifications

• Go-Getter Attitude: You are a self-starter who takes initiative and is always ready to go the extra mile to get things done. You have a growth mindset and are excited by the opportunity to work in a fast-paced, innovative startup.
• Organized & Detail-Oriented: You thrive in managing multiple tasks, ensuring deadlines are met and things are done right the first time. Your attention to detail is impeccable.
• Strong Communicator: You can effectively interact with all levels of the organization and external partners with clarity and professionalism.
• Adaptable: You’re comfortable with ambiguity and can shift priorities in a rapidly changing environment.
• Team Player: You collaborate effectively and contribute to a positive and high-performance culture.
• Experience & Skills: 1-4 years of experience in office management, administrative support, or related roles, ideally within a startup or fast-moving environment. Familiarity with office software and tools (Google Suite, Slack, Zoom, LinkedIn, and Notion etc.) is preferred. Experience with project management tools is a plus.

Compensation & Benefits

For this role, the salary range is $50,000-$70,000. Actual compensation will vary based on skills, experience, and interview performance. 

In addition to a competitive salary and equity package, we provide every employee with:

• Grow into the leader you aspire to be. At a fast-growing company in an expanding industry, you can enjoy career growth.
• Comprehensive wellness package, providing top-notch health, dental, and vision coverage with 100% company reimbursement for most plans.
• Competitive compensation, top-notch gym stipends ($150), and equity into the company.
• Flexible PTO policy that people actually use — on average, people take three weeks off per year.
• 401k with employer match (4%) to help you save for your future.
• Paid lunches in the office, every day through Uber Eats and a free UberOne membership ($25/meal).