Vice President, Records Management
Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City’s diverse people and businesses.
Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.
Position Overview: The Vice President of Records Management leads the strategic and day-to-day operations of the Records Management Department, supporting NYCEDC’s efforts to maintain organized, accessible, and compliant records. This role oversees a small but dedicated team and works across departments to ensure that both digital and physical records are efficiently managed.
The ideal candidate brings a background in records management, libraries, or digital archiving and is excited to apply their expertise to a mission-driven organization. This role values collaboration, continuous improvement, and balancing operational needs with practical and user-friendly records policies.
If you have experience in archives, library science, or digital records management and are looking for an opportunity to lead a team while maintaining a strong work-life balance, we encourage you to apply.
Essential Duties & Responsibilities:
- Supervises Records Management staff including recruiting, hiring, and delegating and assigning work as appropriate to employees' capabilities and NYCEDC needs.
- Ensures all employees are oriented to their position and provided with appropriate training, professional development and continuing education; monitors performance, provides coaching and feedback on an ongoing basis; maintains a positive work environment.
- Develops and manages budget by assessing personnel, technology and operational needs; prepares cost-benefit analyses and feasibility studies.
- Strives to obtain compliance with the Records Management policy and retention schedule and ensures that both meet legal requirements and are up to date.
- Provides orientation and training to the corporation's staff, supervising and answering complex Records Management Help Desk inquiries.
- Performs data analysis and identifies opportunities for cleanup and normalization, especially with respect to legacy data.
- Maintains strong understanding of department functions across the organization and strategizes outreach, training, and optimal department efficacy; ensures all training materials contain current corporation and industry best practices.
- Implements and monitors records destruction, including transmission of destruction order to the corporation's offsite storage facility, obtains and preserves records destruction documentation, and update disposed records accordingly.
- Reviews Destruction Eligibility Reports as needed to ensure compliance with the Corporation's Records Retention Program.
- Researches records management issues, including but not limited to records retention and destruction, electronic records best practices, and information governance.
- Administers Legal Holds, including identification of records subject to a Legal Hold and maintains Legal Hold status on these records until released.
- Identifies strategies to improve department and company-wide record procedures and workflows.
- Plans the efficient use of onsite and offsite storage space in order to minimize storage and retrieval costs.
- Identifies any risks associated with records storage, formats, etc. and works to mitigate those risks.
- Correctly interprets and applies NYCEDC policies and procedures. Manages all vendor contracts, service agreements, and purchase agreements.
Minimum Qualifications:
- At least 6 years of experience in records management, libraries, digital archives, or a related field.
- Experience managing document management systems or database implementation.
- Strong understanding of records classification, life cycle management, and digital archiving.
- Knowledge of metadata standards and best practices for digital records preservation.
- Proficiency with Microsoft 365 and records management software.
- Strong analytical and problem-solving skills, with a user-focused approach to records management.
- Demonstrated written and verbal communication skills, with the ability to work across different teams.
- Proven leadership and management skills, with a focus on mentoring and team development and experience guiding teams and projects.
- Ability to prioritize tasks and balance multiple projects effectively.
- New York City residence is required within 180 days of hire.
Preferred Qualifications:
- Master of Library and Information Science (MLIS) or Certified Records Manager (CRM) certification.
Salary Range
$120,000 - $125,000 USD
About Us: New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city’s future economy.
NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:
- Generous employer subsidized health insurance
- Medical, dental, and pharmacy plans
- Vision and hearing benefits
- Flexible spending accounts for healthcare and dependent care
- Short term and long-term disability coverage
- 100% employer covered life insurance and supplemental life insurance coverage
- Up to 25 vacation days
- Floating Holidays and Summer Fridays
- Parental leave - up to 20 paid weeks
- Retirement savings programs
- Company-paid 401(a) defined contribution plan
- 457(b) tax-advantaged retirement savings plan
- Tuition Reimbursement program
- Continuing education and professional development
- Public Service Loan Forgiveness (PSLF) eligible employer
- College savings plan
- Backup childcare
- Gym membership discounts
- A Calm.com membership for mindfulness and mental health support
- Employee discounts through Plum Benefits and much more
Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.
The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.
For more information, visit our website at edc.nyc.
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