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Corporate Card Administrator

New York Metropolitan - Hybrid

Our Story

Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil’s beauty rituals, warmth, and spirit. Sol de Janeiro delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.  

Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME100’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace. 

What You’ll Do

Sol de Janeiro is a global brand that is seeking a detail-oriented and analytical Corporate Card Administrator to join our Finance team. This role is responsible for overseeing and optimizing the Company’s travel and expense program and corporate card administration. The Administrator will play a key role in expense reporting compliance, data analysis, process improvements, and supporting employees with T&E policies and tools. This position will also contribute to broader finance operations by supporting accounts payable activities as needed.

What You’ll Be Working On

  • Review and process employee expense reports in Concur, ensuring compliance with the Company’s corporate travel and expense policies.
  • Oversee all aspects of corporate card administration, including issuing, canceling, and maintaining cards, and addressing internal cardholder issues.
  • Record expenses into the ERP system with proper reconciliation to transaction sources such as Amex and bank records.
  • Obtain the appropriate levels of approval and ensure that the Company’s policies and procedures for reimbursements are followed before processing payment.
  • Onboard and offboard all employees in Concur in collaboration with HR; coordinate all appropriate training and communication.
  • Oversee the Corporate Card inbox, ensuring timely responses to all inquiries.
  • Provide monthly T&E dashboards by function and level, benchmarking spend trends, flagging anomalies and ultimately reporting to leadership.
  • Lead automation and efficiency initiatives around T&E by partnering with IT/Procurement to refine systems tools and workflows.
  • Solicit feedback from frequent travelers and admins to improve experience.
  • Generate spend analyses to evaluate program effectiveness and drive process improvements.
  • Maintain and update T&E policies in accordance with company goals and regulatory requirements.
  • Assist the Accounts Payable team with invoice review and approval, vendor statement reconciliations, vendor onboarding, and bill processing as needed.
  • Special projects as assigned.

Must Haves

  • Highly proficient in SAP Concur
  • Strong analytical and communication skills both oral and written
  • Fluent in data reconciliation
  • Familiarity with ERP system such as NetSuite, SAP etc.
  • Advanced Excel skills i.e., ability to process large volumes of data and render in summary

A self-starter who can manage multiple priorities, delivering quality results in a timely manner

 

#LI-Hybrid

Salary Range

$80,000 - $95,000 USD

Why Sol de Janeiro?

  • Competitive salary and bonus program
  • Flexible hybrid work environment with opportunities for collaboration and growth
  • Inclusive culture that values diverse perspectives and celebrates individuality
  • The chance to be part of a fast-growing, award-winning global beauty brand

 The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time. 

Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. 

Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at careers@soldejaneiro.com. 

https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro

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