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People Advisor - Maternity Contract

Frankfurt, Germany

The Role

The People Advisor is a pivotal member of the People Operations team, serving as a coach for People Coordinators and a key collaborator with People Partners to drive talent strategy. With a strong understanding of local employment legislation and company policies, the People Advisor provides guidance on performance and employment relations (ER) matters and plays a crucial role in HR initiatives.

 

Core Responsibilities

  • Advise employees and managers on HR policies and processes, integrating legislative knowledge and general best practice.
  • Collaborate with People Partners on cyclical initiatives such as goal setting, performance reviews, and compensation planning. Manage timelines, assist with communications, oversee completion rates, and recommend actions to ensure smooth delivery. Manage upward to People Partners regarding these initiatives, ensuring the People Partner is focused on providing strategic input and supported with practical delivery.
  • Support People Partners with strategic initiatives, such as those related to engagement and Diversity, Equity, and Inclusion (DEI). Manage specific projects in these areas and partner with Centres of Excellence to execute.
  • Manage low to mid-level ER cases from start to finish, partnering with the internal ER team to ensure compliance with legislation and internal policies.
  • Provide meaningful analytics to drive business improvement and seek opportunities to improve our analytics offering.
  • Collaborate with the Talent Acquisition team to on requisitions across the region, specifically regarding translation of job descriptions and local agency introductions.
  • Support local learning and development needs by organizing training sessions, sourcing suitable vendors, and collaborating with the Global Learning team as needed.
  • Lead and contribute to projects for the rollout of new initiatives or continuous improvement efforts within People Operations and other People Team Centres of Excellence.
  • Conduct exit interviews, review and analyze turnover data, and develop insights to share with People Partners.
  • Support and coach other members of the People Operations team on complex transactions and policy questions.
  • Act as a continuous improvement and change champion, proactively identifying opportunities to improve or implement policies, processes and ways of working that enhance our People Strategy and improve the employee experience.
  • Act as a strategic observer for People Partners, monitoring trends, providing insightful feedback, and identifying potential risks to ensure proactive and effective HR management.

 

Relationship with People Partner

  • The People Advisor requires a proactive approach in managing upward, ensuring that the People Partner is well-informed and supported in their strategic objectives. Each People Partner may have their unique ways of working, and the People Advisor plays an integral role in shaping this relationship to ensure effective collaboration. By fostering a strong partnership, the People Advisor enables our People Strategy and is exposed to continuous development opportunities.

 

Skills

  • Excellent verbal and written communication skills.
  • Exemplifies integrity and discretion.
  • Continuous improvement mindset – a proactive, adaptable, and agile collaborator.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint).
  • Strong interpersonal skills
  • Analytical abilities and attention to detail
  • Project management and organizational skills
  • Proactive and strategic thinking
  • Risk management approach, recognising potential ER issues and escalating these as appropriate
  • Growing commercial mindset

Qualifications and Experience

  • At least 2 plus years generalist HR experience.
  • Fluent in German and English, and Spanish would be beneficial
  • Knowledge of local employment legislation.
  • Experience with HRIS systems like Workday preferred.
  • Bachelor's degree in human resources, business management, psychology or related field preferred

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Candidate Privacy Notice

What is the purpose of this document?

Teneo Strategy Limited (“Teneo”) is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be collected, used and disclosed for the purposes of recruitment as well as your rights in respect of your personal data.

Data protection principles

We will comply with data protection law and principles, which means that your data will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

The kind of information we hold about you

In connection with your application for work with us, we will collect, store, a range of information about you, including:

  • Your name, address and contact details including email and phone number.
  • Information you have included in your CV, application form or covering letter.
  • Details of your qualifications skills, experience and employment history.
  • Information about your current level of remuneration and benefits.
  • Information about your entitlement to work in the UK.

We may collect this information in a variety of ways, for example data may be contained in CVs or application forms, from a recruitment agency or LinkedIn, collected through interviews or other assessments or obtained from your passport or identity documents.

We may also collect personal data about you from third parties, such as references supplied by former employers. Where it is necessary and relevant for the position being applied for we may also undertake a review of information that is publicly available on your social media accounts. We will only seek such information once a job offer has been made to you.

How we will use information about you

We have a legitimate interest in collecting and processing your data for the purposes of carrying out our application and recruitment processes, which includes:

  • Assessing your skills, qualifications, and suitability for the role;
  • Communicating with you about the recruitment process and your application
  • Verifying your information and carrying out reference checks

In some cases, we may need to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant’s eligibility to work in the UK before employment starts. 

If you do not provide personal information

You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications, work history and satisfactory references), we will not be able to process your application.

Who has access to personal data

  • Your information may be shared internally within the company for the purposes of the recruitment process. This includes members of the HR team, interviewers involved in the recruitment process and managers in the relevant business area.
  • We may share your information with other companies within the Teneo group if, for example the role and or hiring managers are located outside of the EEA or you are applying for a senior management position, and with third parties outside of the EEA. We will make sure that appropriate safeguards are in place to ensure the confidentiality and security of your personal data.
  • Your information may be shared with a recruitment agency or search consultancy with whom you have registered or instructed to feedback on interviews or process your application or the contacts you have nominated as your referees.
  • Your information may be shared with a third party provider of skills, aptitude or psychometric testing used in the selection process or a third party provider of recruitment software. Any third party provider will be acting under our instructions and will process your personal data for the purposes set out in this Notice and in accordance with our instructions. Any third party provider will be required to have appropriate security measures in place to protect your personal information in line with our policies.
  • Graduate Entry: If you have made an application to our graduate scheme we may share your information with a third party service provider who acts on our behalf to assist with our graduate recruitment. Any third party provider will be acting under our instructions and will process your personal data for the purposes set out in this Notice and in accordance with our instructions. Any third party provider will be required to have appropriate security measures in place to protect your personal information in line with our policies.

Data security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost or destroyed, misused or disclosed and is not accessed except by our personnel in the proper performance of their duties.

Data retention

How long will you keep my information for?

If your application for employment is unsuccessful, we will keep your data 3 years after we have informed you that your application was unsuccessful. We keep your data for this period so that we can show that the recruitment process has been conducted in a fair and transparent way. We also retain your personal data so that we can notify you of future job opportunities if they arise.  At the end of this period, we will securely destroy your personal data.

If your application for employment is successful, personal data collected during the recruitment process will be transferred to your personnel file and retained during your employment. Further details on this are provided in the Employee Privacy Notice.

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

  • Request access to your personal information
  • Request correction of the personal information that we hold about you.
  • Request erasure of your personal information where there is no good reason for us continuing to process it
  • Object to processing of your personal information where there is something about your particular situation which makes you want to object to processing on this ground.
  • Request the restriction of processing of your personal information.
  • Request the transfer of your personal information to another party.

If you wish to exercise any of these rights, please contact Lon-recruitment@teneo.com

Queries

If you have any questions about this privacy notice or how we handle your personal information, please contact a Teneo Recruitment Coordinator at Lon-recruitment@teneo.com

If you believe that we have not complied with your data protection rights, you may make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues

Last updated: 5 December 2019

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