Accounts Payable Specialist

Job Title: Accounts Payable Specialist II

Reports to: Controller

About Texas Chiller Systems:

Headquartered in San Antonio, Texas Chiller Systems was founded on principles that align with our core values of excellence and teamwork. At TCS, we are Open to growth, change, and challenges, continually striving to improve ourselves and our team. We believe in Nurturing our environment and investing in those around us to create a positive and productive workplace. Our team is Engaged and committed to precision, never missing an opportunity to give our best. We are Tenacious, driven by passion and purpose in our relentless pursuit of excellence. Our Collaborative spirit ensures that communication is paramount, with the best ideas leading the way to success. Lastly, we embody Selflessness, putting the team's and our clients' needs before our own.

We provide the highest level of maintenance, repair, and installation services for commercial properties, ensuring the utmost reliability and efficiency of our customers' equipment. Join us in our mission to deliver top-quality solutions with a team that values every member's contribution.

Job Summary:

The Accounts Payable Specialist II provides both administrative and financial support to Texas Chiller Systems by processing payable transactions and monitoring accounts payable functions to ensure timeliness and accuracy.

Duties/Responsibilities:

· You will facilitate payments to vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. You are aware of the sensitive nature of this role and will maintain confidentiality by not sharing any such information with individuals who do not require access to it.

· You will ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed. Your organizational skills will assist you with following through with all tasks.

· You will code expense invoices with general ledger account numbers after obtaining appropriate payment approval documentation.

· You possess intermediate computer skills that enable you to accurately input expense and inventory invoices, as well as create routine letters, forms, and recurring reports using computerized word processing and spreadsheet software.

· You are a people person at heart who enjoys communicating with suppliers and vendors to answer inquiries regarding payment and invoices as well as maintaining vendor profiles.

· You will prepare and post checks for payment and obtain appropriate authorization and signatures.

· With your meticulous attention to detail, you will easily maintain department records and verify invoices, bills, and checks. You will perform audits to ensure accuracy prior to payment.

· You will monitor vendor account balances and related financial activity to ensure compliance with credit limits and payment terms.

· You are a team player and will accept other related duties as assigned.

Required Skills/Abilities:

· Must be reliable and extremely trustworthy.

· Must be proficient in Microsoft Office Suite.

· Must be able to learn other accounting software systems.

· Excellent organizational skills and attention to detail.

· Ability to maintain confidential and meticulous records.

Education and Experience:

· High school diploma required; Business or Accounting degree preferred.

· 5+ years of experience in accounting, accounts payable and/or bookkeeping

· Certified Accounts Payable Professional (CAPP) certification preferred.

Job Type: Full-time, Non-Exempt

Schedule:

· 8 hour shift

· Monday to Friday

Texas Chiller Systems is an equal-opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment. We celebrate diversity and welcome applicants from every background and life experience.