Job Application for Executive Assistant at Offshore Launch

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About Offshore Launch

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

Impact the growth and success of small and medium-sized businesses.
Work in a people-first, remote environment that values growth and ongoing development.
Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
Contribute to a culture that values partnership, service, and excellence.

About the Role:

We are seeking a highly organized, tech-savvy, and proactive Executive Virtual Assistant to manage day-to-day operations, project workflows, and communications for the CEO and lead photographer. This person will be the anchor behind the scenes—allowing the business owner to focus on shooting while the assistant ensures everything else runs smoothly.

Responsibilities:

Manage calendar, book appointments, and proactively coordinate shoot dates (typically Tues–Thurs)
Monitor and respond to emails and messages on behalf of the CEO
Enter data from photography order forms into spreadsheets or CRM
Track payments, create invoices, and assist with basic bookkeeping tasks to support the outside bookkeeper.
Coordinate logistics for conferences and expos.
Own project workflows for fire/police department photography (300–750 member departments)
Manage image selection, communication with editors, and ensure timely delivery to clients
Oversee complex order processing: lab uploads, proofing, delivery tracking, and quality checks
Maintain production timelines for special projects (e.g. yearbooks, legacy boards, promotional materials)
Vet, hire, and manage freelance editors and design vendors as needed
Liaise with existing editor(s) to ensure work is returned on time and in alignment with brand style.
Submit batch jobs to external editing platforms.
Help create and schedule social media content (Instagram, Facebook, LinkedIn)
Source and compile testimonials, Google reviews, and client feedback.
Assist with reels, video content, and SEO updates (nice to have, not required upfront).

Requirements:

5+ years in an Executive Assistant or Operations Assistant role.
Strong project management skills with excellent attention to detail
Tech-savvy: ability to learn proprietary software, work with image platforms, and use automation tools
Experience coordinating with creatives (photographers, editors, designers)
Self-starter who thrives in fast-paced, deadline-driven environments
Bonus if familiar with Loom, Canva, Photoshop basics, or AI graphic tools like Midjourney
Excellent verbal and written skills, with minimal accent.
Strong attention to detail and time management.
Experience creating detailed Standard Operating Procedures.

Compensation & Benefits (to be provided by Offshore Launch):

$800–$1300/month, depending on experience
13th month pay
HMO coverage (including dependents)
10 Days of PTO, not including holidays
Annual continuing education budget

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Executive Assistant

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