Back to jobs
tags.new

Order Entry Specialist - Khameleon

India, Philippines

Summary

We are seeking a proactive, detail-oriented Order Entry Specialist to support order fulfillment and project coordination for commercial interior and office furniture projects. This 100% remote role involves managing quotations, order processing, vendor communication, and project documentation.

In this role, you will support the sales process by preparing quotes, coordinating orders, managing client communications, and ensuring accurate documentation. Working closely with designers, account executives, clients, and vendors, you will help streamline sales operations and maintain efficiency throughout each project. This position is ideal for candidates with experience in commercial interiors, office furniture, or A&D project coordination, and familiarity with tools like Khameleon, Project Spec, Hedberg, Acumatica or similar platforms.


Key Responsibilities

Quotation & Procurement

  • Solicit, compare, and manage quotations from office furniture manufacturers and dealers.

  • Ensure pricing accuracy, discount application, and budget alignment; assist in preparing cost summaries and client proposals.

  • Coordinate with vendor representatives to obtain timely, accurate product, pricing, and availability information.

Project Documentation & Administrative Support

  • Maintain organized project documentation, including contracts, purchase orders, specifications, invoices, approvals, and change orders.

  • Prepare and manage project schedules, meeting notes, trackers, and key communications.

  • Ensure consistent information flow between internal teams, clients, and external partners.

Vendor, Client & Internal Coordination

  • Act as a primary contact for product availability, lead times, substitutions, and order status.

  • Communicate effectively with clients, account managers, designers, and vendors to align expectations and resolve issues.

  • Support responses to RFIs, revisions, and scope changes.

Qualifications

  • Bachelor’s degree in Interior Design, Architecture, Business, Management, or related field.

  • 2+ years of experience in project coordination, sales support, or administrative roles—preferably within commercial interior design firms, office furniture dealerships, or A&D/workplace strategy environments.

  • Strong familiarity with commercial furniture products and specification processes.

  • Proficiency in Microsoft Office Suite, particularly Excel for pricing, tracking, and reporting.

  • Exposure to interior design and specification software, such as Khameleon, Project Spec, CAP Studio, Configura, or similar tools.

  • Strong numerical and analytical skills for pricing and budgeting.

  • Exceptional organizational skills and attention to detail.

  • Clear, professional written and verbal communication skills.

  • Self-motivated, resourceful, and proactive with strong problem-solving abilities.

  • Ability to manage multiple priorities in a fast-paced, remote environment.

 

What Makes This Role Exciting:

  • 100% Remote Flexibility & Work/Life Balance.
  • Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life, gaining invaluable exposure to global standards and leading manufacturers as your meticulous work directly shapes real-world spaces.
  • Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued, fostering continuous learning and significant professional development within the interior design industry.

About Bold Business:

Bold Business is a US-based global business process outsourcing (BPO) firm with over 25 years of experience and $7B+ in client engagements. We help fast-growing companies scale through smart talent strategies, automation, and technology-driven solutions.

Bold Business recruiters always use a “@boldbusiness.com” email address and/or from our Applicant Tracking System, Greenhouse. Any variation of this email domain should be considered suspicious. Additionally, Bold Business recruiters and authorized representatives will never request sensitive information in email or via text.

Create a Job Alert

Interested in building your career at Bold Business? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...
Select...
Select...
Select...
What project management or order tracking tools have you used : *

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Bold Business’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.