Legal Secretary

Are you the kind of legal professional who thrives in a civil litigation firm built on integrity, creativity, and diligence?

Can you ensure court deadlines, hearings, and calendar chaos are managed with seamless precision—becoming the quiet force behind high-stakes litigation strategies?

Do you take pride in achieving results while maintaining civility and professionalism—reflecting the firm’s reputation as both a top boutique and an aggressive advocate for clients?

Are you ready to bring order, poise, and reliability to a team recognized for exceptional trial results and real camaraderie?

Final question: When faced with a challenge, do you get excited or run away?

 

 

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Rosen Saba, LLP is a premier civil litigation firm based in El Segundo, California, with a national reputation for delivering exceptional trial results. With decades of experience in high-stakes litigation, the firm is known for its integrity, creativity, and tenacious advocacy. Whether representing individuals or corporations, Rosen Saba brings an unmatched level of professionalism, strategic thinking, and courtroom excellence to every case.

To keep up with our continued growth and commitment to operational excellence, we're seeking an experienced Legal Secretary to support our litigation team. If you're highly organized, proactive, and thrive in a fast-paced, low-drama environment — this is your opportunity to play a key role in keeping our attorneys focused, our deadlines on track, and our clients confidently served.

 

 

What you’ll do:

• Attorney Support: Support 3–4 attorneys in a litigation setting. Draft and edit correspondence, court forms, and internal documents. Maintain organized case files using iManage, Word, and Outlook. Coordinate travel arrangements including airfare and lodging. Assist with general office tasks as needed.
• Calendar Management: Manage complex attorney calendars across court dates, meetings, and deadlines. Set up, confirm, and manage Zoom hearings and meetings. Provide timely reminders to keep attorneys on track. Monitor litigation timelines and ensure procedural deadlines are met.
• Court Filings: Prepare and file legal documents in California state and federal courts. Proficient in Court of Appeal filings as well as Superior Court.  Ensure accuracy and compliance with court rules. Apply knowledge of civil litigation practices with minimal supervision.
• Communication: Provide backup phone support and route calls professionally. Communicate clearly with clients, attorneys, and court personnel. Spanish-speaking ability is a strong plus, but not required.
• Document Management: Format, proofread, and finalize legal documents for filing or delivery. Maintain version control and ensure consistency in document structure and naming. Organize and store records accurately within the firm’s document management systems.

 

 

What we’re looking for: 

• Experience: at least 3- 5+ years of experience as a Legal Secretary in a civil litigation law firm
• Court Knowledge: Familiar with California state and federal court filing procedures, litigation timelines, and procedural deadlines. Proficient in preparing and managing filings in both the Court of Appeal and Superior Court
• Technical Skills: Proficient in Microsoft Word, Outlook, and document management systems like iManage
• Organization & Administration: Highly organized with excellent time management skills. Able to support multiple attorneys, prioritize tasks, and maintain professionalism under pressure
• Communication: Clear, confident communicator—both written and verbal—with the ability to speak professionally when covering phones
• Document Management: Skilled in formatting, proofreading, and maintaining accurate, well-organized legal files
• Team Fit: Flexible and proactive team player who’s willing to jump in and support wherever needed
• Language: Spanish bilingual is a plus (but not required)       

 

 

Why you should work here: 

• Skill Building: This role offers hands-on exposure to a high-value litigation practice with real responsibility from day one. You'll sharpen your organizational, communication, and legal operations skills while supporting multiple attorneys in a dynamic environment.
• Team Expansion: As the firm continues to grow, you’ll be stepping into a role that’s foundational to the firm’s success. You won’t just support a team; you’ll help shape how the team functions and collaborates as it scales.
• Advancement: You’ll have the opportunity to take on more responsibility over time, especially as onboarding, systems, and internal processes become more formalized. This is a great position for someone looking to grow into a leadership or senior support role in the future.
• Autonomy & Trust: You won’t be micromanaged here. You’ll be trusted to do your job, given room to take initiative, and appreciated for keeping things running smoothly — which directly contributes to getting the managing partner out of the weeds and focused on growing the firm.

 

 

Additional perks:

• 401(k) with Matching: 100% match on the first 3% of your contributions, plus 50% match on the next 2% — helping you build long-term financial security
• Health Insurance: Employer covers a significant portion of medical premiums for individual coverage, making your healthcare more affordable
• Dental Insurance: 100% employer-paid dental coverage to keep your smile (and your wallet) healthy
• Vision Coverage: Optional vision insurance available through the medical plan for added flexibility
• Free On-Site Parking: Save time and money with complimentary parking at the office — no downtown hassles here
• Paid Time Off: 12 PTO days per year, accrued monthly. Enjoy all federal holidays off, plus extended weekends when holidays fall mid-week (e.g. office closed Friday if Christmas falls on a Thursday).

 

 

If you’re looking for a role where you can coast, this isn’t it. At Rosen Saba, we operate with intensity, precision, and pride in everything we do. We fight hard in the courtroom and support each other just as fiercely behind the scenes. This role isn’t about punching a clock — it’s about showing up every day ready to contribute, improve, and keep the wheels turning in high-stakes litigation. We’re not for everyone, but if you take ownership, love structure, and believe in doing things the right way, we think you’ll thrive here.