Accounts Payable/Cash Applications Specialist

Company Overview

At Jensen Hughes, we lead with our Purpose + Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place.

We believe that creating and sustaining a culture of trust, integrity and professional growth fundamentally includes a sustained commitment to Diversity, Equity, and Inclusion.

At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background.  Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks.

Jensen Hughes is seeking a detail-oriented and collaborative Accounts Payable/Cash Applications Specialist to join our Baltimore team (Office will be moving to Columbia, MD in early 2025). This role will be hybrid, 4 days remote, and 1 day in office. 

Reporting to the AP/Cash Apps Manager, this position will be critical in maintaining financial accuracy and ensuring compliance with our company's policies and procedures. We are committed to building a diverse and inclusive workplace and encourage all qualified candidates to apply.

Responsibilities:

Accounts Payable:

• Accurately enter invoices using the workflow tool (Medius) and accounting software (Deltek Costpoint).
• Ensure proper coding of invoices in alignment with the financial reporting structure.
• Acquire necessary approvals for all invoice transactions.
• Assist with preparing and processing payments via check, ACH, and wire transfer.
• Maintain and update vendor records with accuracy and confidentiality.
• Effectively communicate with vendors and internal departments to resolve issues and provide support as needed.
• Accurately record intercompany transactions across various Jensen Hughes subsidiary entities.
• Perform ad hoc reporting and research involving invoices and payments.

Cash Applications:

• Accurately record customer payments in accounting software (Deltek Costpoint).
• Ensure accurate recording of various accounts receivable transactions in alignment with the financial reporting structure.
• Perform ad hoc reporting and research involving customer payments.
• Resolve any discrepancies related to customer payments and vendor invoices.
• Document and update procedures for cash application and accounts payable processes to ensure compliance, consistency, and efficiency.

General:

• Work with multiple currencies on a daily basis.
• Maintain high levels of accuracy, confidentiality, and attention to detail in all aspects of work.
• Respond to inquiries from internal stakeholders and external suppliers in a timely, clear, and respectful manner.
• Drive timely month-end close processing.

Requirements:

• A minimum of 3 years of professional experience in a related role.
• High school diploma required; a college degree is a plus.
• Experience in processing multi-currency invoices is highly preferred.
• Proven ability to code invoices to a complex, multi-segment GL accounting string, including project-based invoices.
• Proficiency in Microsoft Office (especially Excel).
• Experience with Deltek Costpoint is advantageous.
• Strong analytical skills with a keen attention to detail.
• Excellent organizational and time-management skills.
• Effective communication and interpersonal skills, with the ability to collaborate and thrive in a team environment.
• Commitment to providing outstanding customer service.

Jensen Hughes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you have the qualifications and a passion for accounting, we encourage you to apply.

#LI-BD1

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data.  Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA.  Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.