Marketing Specialist - Vender Management

Company Overview

At Jensen Hughes, we lead with our Purpose + Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place.

We believe that creating and sustaining a culture of trust, integrity and professional growth fundamentally includes a sustained commitment to Diversity, Equity, and Inclusion.

At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background.  Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks.

Job Overview

Jensen Hughes is looking for a skilled Vendor Management Specialist to join our team. We’re seeking someone who has experience to provide oversight and manage relationships with external vendors across multiple geographic locations, as well as ensuring compliance with company standards (both internally and externally). This position will work closely with business stakeholders and marketing teams to maintain our registrations with external vendors for proposal bid tenders, as well as effectively budget, plan and deliver events that elevate our brand and contribute to our company’s growth. Our Vendor Management Specialist, will handle the tactical execution of Vendor Registrations, 3^rd Party Compliance sites, working with outside vendors on corporate and recruiting events, providing support for internal meetings, industry events and tradeshows, career fairs and more. The ideal candidate will have superior organizational and multitasking skills, strong interpersonal abilities and a creative mindset. The role will be at the forefront of delivering remarkable brand experiences, strengthening client and partner relationships, enhancing Jensen Hughes’ image, driving business growth and ensuring our events meet objectives and exceed expectations. This flexible, self-starting role is well-suited for a project manager who thrives in a dynamic environment. It offers continuous learning and ample opportunities for career growth.

Responsibilities

• Vendor sourcing and selection: Identifying, evaluating, and selecting new vendors based on quality, price, and business needs across different regions.
• Performance management: Establishing key performance indicators (KPIs) for vendors, regularly monitoring their performance against these metrics, and addressing any issues or concerns.
• Risk management: Ensuring compliance with regulatory requirements.
• Relationship building: Cultivating strong relationships with key vendor contacts across different countries to foster collaboration and address challenges effectively.
• Cost optimization: Identifying opportunities to reduce costs through vendor negotiations and exploring alternative sourcing options.
• Compliance oversight: Ensuring subcontractors adhere to company policies, ethical standards, and local regulations.
• Budgeting: Manage budgets and ensure we stay within financial constraints.
• Vendor management: Coordinate with event vendors, and program support/expansion as needed.
• Logistics: Organize logistics for shipping, venue selection, catering and other services as needed.
• Marketing: Support physical and digital marketing as needed.
• Brand compliance: Ensure corporate identity compliance.
• Strong interpersonal skills mandatory; must be able to work closely and effectively with stakeholders across all levels.
• Motivated to understand global cultures and markets, providing valuable insights and guidance to teams across Jensen Hughes' global network.
• Driven to develop a deep understanding of Jensen Hughes’ mission and business priorities.
• Utilize marketing platforms to plan, execute and monitor workload, including but not limited to Microsoft 365 Products (e.g., Teams, Egynte, Planner, Lists).
• Assist in the management of the company’s event fulfillment center(s).

Requirements and Qualifications

• Bachelor’s degree from a four-year college or university.
• 2+ years of experience in vendor management.
• Experience in event support a plus
• Experience in the AEC industry or related professional services is preferred.
• Strong project management and communication skills: Managing complex vendor relationships and ensuring timely completion of projects.
• Customer focused and skilled in acting as a liaison between internal clients and external vendors.
• Proficient in Microsoft Office (e.g., Word, Excel, PowerPoint, Yammer and virtual meeting platforms (e.g., MS Teams).
• Cross-cultural awareness: Recognizing and respecting cultural differences and communication styles to effectively manage vendors across various regions.
• Proficiency in vendor management tools: Familiarity and proficiency with third-party software platforms (such as Isnetworld and Avetta) involving multiple company clients to keep company information updated.
• Ability to meet tight-turn around deadlines for Vendor Registrations for Proposal Development
• Flexibility to work extended hours to accommodate global time zones as needed.
• Ability to travel up to 10%.

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Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data.  Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA.  Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.