Job Application for Business Office Specialist at Millennium Space Systems

Company Overview
Millennium Space Systems, A Boeing Company delivers affordable, high-performance space systems for exacting customers. At Millennium, you will be part of a close-knit team working on exciting technological problems. We work in an open environment where ideas are shared across all disciplines, and there are ample opportunities for advancement based on excellence. Superstars are welcome.

At Millennium, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company committed to fostering an environment for every teammate that's welcoming, respectful and innovative, with great opportunities for professional growth. Find your future with us.

Job Summary

Millennium Space Systems is looking for a Business Office Specialist to support accounting, finance, and payroll. We are looking for an organized and hard-working candidate with great attention to detail and prior experience.

This position's internal job code is Multi-Occupation Spec. Our team is currently hiring for a level 2.

Responsibilities

Maintain accounts payable records with high accuracy
Investigate and resolve invoice and purchase order discrepancies
Assist with bi-weekly payroll processing
Evaluate the accuracy of timesheets submitted by employees bi-weekly and contact managers or individual employees when there is a discrepancy
Review all new hire, termination, and employee change paperwork for payroll processing in an accurate and timely manner
Prepare various business-related reports on a bi-weekly, monthly, or on an as needed basis
Manage and apply employee benefit deductions (401K, supplemental benefits, etc.)
Maintain compliance with federal and state regulations concerning employment, payroll laws, and reporting
Conduct internal company timecard audits
Accrue and manage leave balances for all company employees
Manage company Flexible Spending Account (FSA)- Employee contributions and employer funding
Review and process employee expense reports and reimbursements
Work with Cost Policy on the administration of Company Travel, Travel & Expense, and Corporate Credit Card Policies
Perform other accounting, financial, or administrative tasks as may be required from time to time

Minimum Qualifications

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Security Clearance Post-Start is required.
Bachelor’s Degree or 2+ years of relevant work experience
Excellent organizational skills, written and verbal communication skills
Strong attention to detail
Exercise discretion and maintain a high level of confidentiality
Must be able to handle multiple projects and complete tasks in a timely manner all while interacting with employees and office executives
Must be able to work with minimal supervision

Preferred Qualifications

Familiarity with ADP Workforce Now
Experience with Excel functions such as PivotTable, VLOOKUP, etc.
Knowledge of leave protection laws such as FMLA, CFRA, etc.

Summary Pay-Range
Please note that the salary information shown below is a general guideline only of what is reasonably expected to be paid for the position. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Level 2: $23.70 - $34.85

Before applying, please note:
Millennium is DDTC-registered, ITAR-compliant Company. This position is located at a facility that requires special access. Applicants MUST be U.S. citizens and eligible for a security clearance. Additionally, applicants must be willing to apply for and maintain a security clearance. We encourage all interested candidates to apply for any open position for which they feel they are qualified.

Applicant Privacy Policy
Mandatory Security Clearance and Access Process Disqualifying Criteria

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_{• Audits, investigations, and litigation; or}

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_{• A public international organization (such as the World Trade Organization, the International Civil Aviation Authority Organization or the World Bank)}
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Question 6: At any time within the last two (2) years, have you been employed as a manager, executive, officer, or controlling shareholder of a non-U.S. airline or aircraft holding company?

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_{(B) A public international organization (such as the World Trade Organization, the International Civil Aviation Organization or the World Bank).}

_{(C) A non-U.S. airline or aircraft holding company as a manager, executive, officer, or controlling shareholder.}

_{Please note: A "family member" includes spouses, parents, step-parents, legal guardians, mothers-in-law, fathers-in-law, children, step-children, siblings, sons-in-law, daughters-in-law, sisters-in-law, brothers-in-law, grandparents, spouse’s grandparents, grandchildren, uncles, aunts, nephews, nieces, and first cousins.}

Question 8: Boeing engages Deloitte, LLP for auditing purposes. This question identifies personal and family connections to Deloitte, LLP. At any time within the last four (4) years from today’s date, have you or a "close family member" been employed (full-time or part-time) by Deloitte, LLP?

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^{A "close family member" includes a person’s spouse, spousal equivalent, parent, dependent, nondependent child or sibling. "Deloitte, LLP" includes Deloitte LLP, Deloitte and Touche LLP, Deloitte Tax LLP, Deloitte FAS LLP, and Deloitte Consulting LLP, as well as any affiliates of such entities.}

Question 9: Did you answer "No" on all questions 2-8?

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Question 10: Desired salary

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Question 13: Describe how you found out about this job. For example, did you receive a referral or are you responding to an advertisement or a call from a recruiter? If you received a referral, please explain who referred you, your relationship, and how the referral came about.

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If yes, you can always opt-out by replying STOP.

Question 15: Do you have the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship?

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More information on this can be found here: Mandatory Security Clearance and Access Process Disqualifying Criteria

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Business Office Specialist

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