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Administrative Coordinator

Lincoln, NE; Olathe, KS

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities, and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

Job Description

We are seeking a detail-oriented and organized Administrative Coordinator to play a crucial part in supporting our Non-Destructive Testing team in our industrial market and ensure smooth operations across other geography based field service teams. Your responsibilities will include responding to inquiries from both internal staff and external clients with standard correspondence and directing inquiries to the appropriate individual or department as needed. The ideal candidate will have experience working with various tools and platforms, including SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

 

Additional responsibilities may include:

  • Providing administrative support to our NDT team, including scheduling, documentation, and communication.
  • Utilizing SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel to manage and organize data and workflows.
  • Assisting in coordinating and supporting activities related to the NDT and ensuring timely and efficient completion of tasks.
  • Maintaining and updating project documentation, reports, and other relevant materials.
  • Facilitating communication between technical teams and other departments to ensure alignment and resolve any issues.
  • Greeting visitors, maintaining visitor logs and badges, and ensuring a welcoming environment.
  • Receiving and directing incoming phone calls ensuring prompt message delivery.
  • Ability to drive for business purposes to off-site locations, including pickups and deliveries of documents, supplies, or other materials

We have one position available and will consider candidates interested in working in either our Lincoln, NE Field or Olathe locations.

Qualifications

You are passionate about:

  • Working collaboratively with others.
  • Having ownership in the work you do.
  • Using your talents to positively affect communities.

You bring to the team:

  • Associate degree in business or a related area preferred
  • Minimum three years’ experience in a related position
  • Strong communication skills
  • Ability to contribute and work well on a team
  • Skills in organizing, writing, and paying strong attention to details
  • Develop and foster effective professional relationships internally and externally
  • Exhibit good interpersonal and problem-solving skills

 

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

  • Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
  • Engage in work that has a positive impact on communities
  • Receive an excellent 401(k) match
  • Participate in a wellness program promoting balanced lifestyles
  • Benefit from a bonus system that rewards performance
  • Have the possibility for flexible work arrangements

Please note: The benefits listed above apply to full-time employees. If you're applying for an internship, you can learn more about internship-specific offerings and experiences at Olsson by visiting https://www.olsson.com/internships.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

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