Office Coordinator

Sagard overview: 

Sagard is a multi-strategy alternative asset manager with professionals located in North America, Europe and the Middle East. Sagard invests across four five asset classes: Venture & Growth, Private Equity, Private Credit, Royalties, and Real Estate, and since 2016, has grown exponentially from US$500M to over US$27B AUM, and over 400 team members.

Sagard’s entrepreneurial DNA is palpable across our entire team and is a platform built by entrepreneurs, for entrepreneurs. Sagard looks to generate attractive returns by matching investment opportunities with flexible capital solutions and pairing entrepreneurs with teams that have deep industry knowledge. Sagard develops long-term partnerships and empowers the growth of its investments through a unique global network of portfolio companies, limited partners, advisors and other valued relationships. 

More at https://www.sagard.com/

Position overview:

As the Office Coordinator for Sagard's New York office, you will be a key member of the People & Culture Team, critical to fostering a positive and efficient workplace experience. You will manage daily office operations, provide exceptional guest services, and coordinate meetings and events. This role requires a proactive individual who can manage a variety of responsibilities and contribute to Sagard's culture. Standard office hours are 8 AM - 5 PM EST, with occasional flexibility required.

Your Responsibilities:

• Welcome visitors, manage security registration, handle calls and voicemails, distribute mail (physical and digital), and maintain general office tidiness (opening/closing procedures).
• Manage company-wide communications, such as announcements and invitations
• Coordinate conference room bookings and maintain the office calendar.
• Monitor and restock office/kitchen supplies, manage vendor relationships and documentation (e.g., Certificates of Insurance), and liaise with building management and delivery services.
• Oversee shipping/receiving logistics (labels, packaging, offsite materials) and manage the inventory and distribution of branded merchandise for U.S. new hires.
• Support the onboarding process for New York-based hires, including workspace setup, office tours, and supply provision.
• Track office expenses using the Concur system and provide general clerical assistance (printing, binding).
• Coordinate logistics for in-office events, company meetings, and visits for teams, clients, and employees, collaborating with relevant stakeholders. 
• Manage the full lifecycle of internal social events, from planning and communication to execution and vendor coordination. Provide logistical support to the People & Culture team for events, team-building, and the onboarding/offboarding process (IT and office property).
• Assist with basic IT setup for new hires, troubleshoot minor technical issues, and support ad hoc projects, including office moves and special events.
• Perform other duties and special projects as assigned.

Experience & Qualifications:

• A minimum of 3 years of work experience in a similar position
• A professional demeanor including business casual attire. 
• Familiarity with Workplace Health and Safety Legislation
• Prior experience in office moves (asset)

Our ideal candidate:

• Strong organizational skills with attention to detail; communicates professionally and respectfully in both verbal and written forms.
• Proactive and solutions-focused, with a collaborative and inclusive mindset that values teamwork and service.
• Equally able to work in a group or alone: autonomy is key as is a team-player attitude
• Comfortable using technology and open to learning; able to manage multiple priorities in a dynamic environment.
• Approaches work with integrity, discretion, and professionalism, fostering trust and respect in all interactions.

Sagard is an equal opportunity employer, which values diversity in the workplace. We are therefore happy to accommodate any individual. 

If you require accommodation in order to participate in the hiring process, please contact the People & Culture team to make your needs known in advance.