Billing Supervisor

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.

Working at WPP means being part of a global network of more than 115,000 accomplished people in 110 countries. WPP has headquarters in New York, London and Singapore and a corporate presence in major markets worldwide.

We create transformative ideas and outcomes for our clients through an integrated offer of communications, experience, commerce, and technology.

WPP and our award-winning agencies work with most of the world's biggest companies and organisations – from Ford, Unilever and P&G to Google, HSBC, and the UN. Our clients include 61 of the FTSE 100, 307 of the Fortune Global 500, all 30 of the Dow Jones 30 and 62 of the NASDAQ 100. WPP are the leader in the Bloomberg Gender Equality Index and 20th in the FTSE 100 rankings for Women on Boards.

This position will report to the Client Accounting Manager.

PRIMARY RESPONSIBILITIES

• In this position, the Supervisor will assume the following responsibilities:
• Monitor staff to ensure the timely completion of following
  • Maintain Weekly, Yearly and YTD budget trackers. Maintain trackers for overall accounts including amount billed, approved budgets, inter-company budget allocation & tracking, year to date fees and expenses for each account.
  • Monthly intercompany billing
  • Maintain clean work in progress for assigned clients, including creating monthly reporting.
  • Draft, edit and finalize invoices for client, working closing with Account Leads around the U.S.
  • Final invoice and close jobs by the required deadline.
  • Ensure that all billing packages, invoices and reconciliations are done timely.
• Train new hires and assist with new business transitions.
• Participate in various User Acceptance Testing when opportunities present themselves.
• Assist staff with monthly close related to client portfolio, project journals and other duties including SOX compliance with revenue recognition.
• Coordinate with AP department.
• Review the inventory of client billable charges and supporting documentation.
  work with the account handler to determine the month's billing.
• Ensure that invoices are submitted in a timely manner and in accordance with the contract.
• Ensure up to date purchase orders are received for new projects for revised budgets.
• Assist staff with any issues they are unable to resolve
• Assist Project Managers/Client leaders on client queries and requests.
• Provide support to Client leaders on adhoc assignments.

Position Requirements:

• A BBA in Accounting, Finance or Business Management and significant experience gained in billings in the fields of public relations, law firms or other professional services and consulting businesses. In the absence of a college degree, additional years of experience will be considered for the right candidate.
• Excellent interpersonal/communication/client service skills.
• Ability to adapt to a dynamic and changing work environment and work in cross-functional teams.
• Excellent professional judgment, and decision-making ability.
• Excellent written and verbal communication skills.
• Analytical and problem-solving skills.
• The ability to multitask while maintaining a calm and composed demeanor.
• Knowledge of general accounting principles/procedures confidentiality.
• Excellent proficiency in Excel (V-Lookup, Pivot Table etc.).

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are accepting: of new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: We are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

Passionate, inspired people – We promote a culture of people that do extraordinary work.

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

WPP is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.

Please read our Privacy Notice (https://www.wpp.com/people/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.