Associate HR Generalist (Zielona Gora)

 

About us

At Auctane, we are united by a passion to help sellers — wherever they are, however they operate — fulfill the promises they make to consumers. The Auctane mission is to fuel commerce through exceptional delivery. We make it possible for businesses to meet the ever rising expectations of their customers, and we make the world smaller and more accessible to consumers everywhere. Auctane brands enable hundreds of thousands of merchants to annually deliver billions of products — over $200 billion worth — to customers around the globe. And Auctane is just getting started.

Auctane is a team of shipping and software experts with a passion for helping merchants move their ideas, dreams and innovations around the globe. The Auctane family includes ShipStation, Stamps.com, ShipEngine, Endicia, Metapack, GlobalPost, Packlink, and Return Rabbit. Our partners include Amazon, UPS, USPS, eBay, BigCommerce, Shopify, WooCommerce, and Walmart.

Our values

Win as One. Delight Customers. Deliver Great Outcomes. 

About the role

The Associate HR Operations role is designed to provide comprehensive support across key HR functions, ensuring seamless execution of recruitment processes, employer branding initiatives, and onboarding experiences. The role also involves assisting with employment documentation, maintaining compliance with organizational standards, and preparing accurate HR reports. By contributing to these critical activities, the Associate HR Operations professional enhances employee engagement and supports the organization’s talent strategy. This role requires strong organizational skills, attention to detail, and a proactive attitude to ensure the smooth delivery of HR operations and contribute to an engaging employee experience.

This position is a hybrid role based in Zielona Góra, Poland. It is expected for employees to be in the office two days a week.

The Global People Team at Auctane is dedicated to serving the needs of the business and the team members who keep it running. As a team, we work across employee relations, talent acquisition, HR operations, talent management, health and welfare benefits, HRIS, compensation, worker’s compensation, performance management, learning and development, and project management. Though we’re a fast-moving team with a lot of responsibilities, we work together to ensure that every aspect of an employee’s experience is thoughtfully considered and weighed against the values of the organization.We support five offices located in Poland, Spain, UK, Australia, and the USA.

What will you be doing?

• Recruitment Support:
  • Assist in coordinating and managing end-to-end recruitment processes, including posting job advertisements, scheduling interviews, and communicating with candidates 
  • Screen resumes and applications to shortlist potential candidates Maintain recruitment databases and ensure accurate record-keeping
• Employer Branding:
  • Collaborate on initiatives to promote the company as an employer of choice 
  • Support the creation and distribution of employer branding materials, including cooperation with marketing agency regarding social media content
  • Assist in organizing and participating in career fairs and recruitment events
• Onboarding:
  • Coordinate the onboarding process for new hires, including scheduling orientations and preparing onboarding materials 
  • Ensure a smooth transition for new employees by addressing their initial queries and helping them settle into the organization 
• Employment Documentation:
  • Assist in drafting and processing employment contracts, offer letters, and other documentation 
  • Maintain personnel records and ensure compliance with data protection and employment laws.
  • Support offboarding processes, ensuring all necessary documentation is completed.
• Reporting and Administration:
  • Prepare and maintain HR-related reports, such as recruitment metrics and onboarding statistics
  • Assist in updating HR policies and procedures as needed. 
• General HR Support:
  • Collaborate with HR colleagues on cross-functional projects and initiatives Identify opportunities to streamline and improve HR processes

What are we looking for?

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 1-2 years of experience in HR operations, recruitment, or a related HR function
• Strong English verbal and written communication skills
• Familiarity with HR practices and employment laws
• Basic knowledge of recruitment processes and employer branding strategies.
• Ability to build positive relationships with colleagues and candidates
• High level of discretion and professionalism when handling sensitive information
• Excellent time management and organizational abilities
• Detail-oriented with the ability to manage multiple tasks simultaneously
• Proactive mindset and willingness to take initiative in solving problems
• Ability to work both independently and collaboratively in a team environment

What will make you stand out?

• Proven track record of operating successfully in a fast paced, ever changing environment.
• Experience with Employer Branding and University recruitment
• You take initiative and are proactive and collaborative.

The Tech

• ATS Experience - Greenhouse preferred
• LinkedIn Recruiter, GitHub, Hired.com
• GSuite

What do we offer?

🗓️ Annual Salary Review: We are reviewing the salaries of all our teams annually in order to evaluate an increase according to individual performance and the business results.

📙 Personal Training Budget. Up to 7.000/ 4.100 PLN/year training budget (certifications, conferences attendance, etc.) to invest in your professional development. We want to help you improve your technical skills, feel involved in the product community, and develop your soft skills to lead teams and manage other stakeholders.

🌅 Up to 30 days of vacation per year (additional days are granted along with seniority at AUCTANE).

💙 Up to 500 PLN/year to match your NGO donations! We are happy to support your initiatives by duplicating the amount donated.

😊 Volunteer day. You can take 1 day off per year in order to participate in volunteering activities! We will love to see some pictures in our slack!

Referral Fee 🔗 We need your support in hiring top-class talent! We offer a referral bonus of 4k-20k PLN, depending on the complexity of the role and the hiring process.

👩‍⚕️We have an Employee Assistance Program with psychological assistance free of charge.

⚖️ Great work-life balance We offer a flexible work schedule and will do our best to adapt to your personal situation. Working in a fast-paced environment can be intense, but that doesn’t mean you shouldn’t enjoy your free time!

💜 An inclusive and upbeat work environment Leave your suit behind... we’re a t-shirt and converse kind of place! More importantly, our company culture promotes diversity and inclusion. The personality and opinions of each of our team members are important and valid, and we aim to offer all employees a safe environment where they can be themselves and thrive.

🌍 A cross-cultural atmosphere We are a truly international team of 20 nationalities that speak 10 languages. Our company language is English and all internal communication and company-wide meetings are in English.

🏟️ Company events Work hard, play hard! We do our best every day, even at our regular team-building events. 

📺 Internal and external training, free access to online training platforms such as Linkedin Learning

🏠 Possibility to work in a home-office using equipment provided by AUCTANE, or in our office prepared in accordance with all safety requirements.

🗺️ Languages classes every week. Thirsty for knowledge? Learn a new language by joining our free English/Spanish/German classes. You can connect and enjoy taking up a new language or improving your current skills with one of our great instructors.

🏥 Free private medical insurance.

📄 Attractive life insurance.

🏐  Co-financing for sports and recreational activities

🏐 Gym membership co-financing

🏢 Nice Office in Zielona Gora (free drinks, snacks…)

Do you want to know a little bit more about the team? Please, don’t hesitate to reach out to Amazing Auctane-PL and our Instagram