HR Coordinator (12 month maternity cover)

Hi there! Thanks for stopping by 👋

Are you actively looking for a new opportunity? Or just checking the market? Well… you might just be in the right place!

We are currently seeking a highly capable and dedicated full-time People & Culture Coordinator to join our team on a 12 month fixed term basis. We are looking for an exceptional candidate who possesses excellent organisational skills, values confidentiality, and pays meticulous attention to detail. You will report directly to the Lead People Business Partner, playing a vital role in ensuring the smooth day-to-day operations of our People & Culture function for the UK & Ireland.

As the right hand to our People Business Partners, Payroll, and People Operations team members, you will play a critical role in managing the complete employee lifecycle, ranging from conducting onboarding sessions to ensuring HRIS data integrity and generating insightful reports.

This role is truly the backbone of the function responsible for nurturing our most valuable asset: Our people. 

What you’ll be doing:

• Own the employee lifecycle support and administration for UK and Ireland (new hire paperwork, onboarding, role/salary changes, Workday updates, time off management, leaves and terminations), involving the preparation of documentation, tracking/processing information and record-keeping
• Collaborate with our office management, IT, Recruitment and People Business Partners to ensure smooth onboarding and offboarding processes for the UK&I team
• Perform audits on system information to ensure data integrity while maintaining strict confidentiality and building on our internal control mechanisms
• Assist in coordination of employee programs that may include training, recognition, DEI, volunteering, and wellness programs
• Provide general administrative support to the People team and take on special People projects as needed

And a little bit of.... 

• Contributing as part of the wider team to achieve organisational objectives even if this means doing things that aren’t strictly within the scope of your role.
• Identify, recommend and proactively take initiative for process and workflow improvements that will allow us to scale and support our significant growth goals

What you need to bring:

• A minimum of one year of experience in a HR or office administrative role, demonstrating proficiency in effectively managing high-volume workflows
• Solid understanding of right to work checks for the UK and Ireland 
• Experience with Google drive, Workday, ADP, Greenhouse, Yoti, ServiceNow, Google sheets or similar software
• Understanding of employment laws, regulations, compliance requirements and the differences across England and Northern Ireland

Nice to have but not essential 

• CIPD Level 3 or working towards this

We know that people are more than what’s on their CV. If you’re unsure that you have the right profile for the role... hit the ‘Apply’ button and give it a try!

What’s in it for you?

Come live the Lightspeed experience...

• Ability to do your job in a truly flexible environment;
• Genuine career opportunities in a company that’s creating new jobs everyday;
• Work in a team big enough for growth but lean enough to make a real impact.
• Opportunity to learn, expand your skill set, forge wonderful relationships and make your mark within the diverse and inclusive Lightspeed culture, a true Canadian tech success story

… and enjoy a range of benefits that’ll keep you happy, healthy and (not) hungry:

• Private Health insurance and Health cash Plan
• Health & Wellness Credit- expense up to £400 per year towards your gym membership, yoga classes, a new bike or whatever else you do for your health 
• Mental Health Support through the Modern Health App- whether it is meditation, coaching or counseling you need - each employee gets access to this platform 
• LinkedIn Learning: At Lightspeed we believe in having a growth mindset, we provide free access to LinkedIn learning along with your career GPS to help you learn & grow
• Time off to volunteer and give back to your community

To all recruitment agencies: Lightspeed does not accept unsolicited agency resumes. If we have not directly engaged your company in writing to supply candidates for a specific vacancy, Lightspeed will not be responsible for any fees related to unsolicited resumes.

Lightspeed is a proud equal opportunity employer and we are committed to creating an inclusive and barrier-free workplace. Lightspeed welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Where to from here?
Obviously, this has to be mutually beneficial: we want you to step into a role you love, and we want to offer you a place you’re proud to come to every day. For a glimpse into our world check out our career page here.

Lightspeed is building communities through commerce, and we need people from all backgrounds and lived experiences to do that. We were founded in 2005, in Montreal’s gay village and our original members were all part of the LGBTQ+ community. The ethos of our business has been about inclusion from the very beginning, and we strive to provide a workplace where everyone belongs.

Who we are:
Powering the businesses that are the backbone of the global economy, Lightspeed's one-stop commerce platform helps merchants innovate to simplify, scale, and provide exceptional customer experiences. Our cloud commerce solution transforms and unifies online and physical operations, multichannel sales, expansion to new locations, global payments, financial solutions, and connection to supplier networks.