Accounts Payable Clerk

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our accounting department. This entry-level position is ideal for someone looking to begin their career in accounting and finance . The AP Clerk will be responsible for supporting daily accounts payable operations, managing vendor relationships, and ensuring accurate financial record-keeping. 

Compensation and Benefit Information:   

• $18-$20/hour (additional compensation based on experience)
• Non-exempt
• Comprehensive healthcare benefits (medical, dental, and vision) 
• 401(k) with company match after 1 year 
• Tenured paid time off 
• Flexible spending account options 
• Company-paid life insurance coverage 

Key Responsibilities:

Daily Tasks 

• Invoice Processing: Enter invoices into our accounting system with accuracy and attention to detail 
• Credit Card Management: Monitor and ensure receipt compliance for credit card transactions and proper coding 
• Reimbursement Processing: Handle employee reimbursements and initiate budget transfers as needed 
• Mail Processing: Sort and process incoming mail, including vendor invoices and correspondence 
• Bank Operations: Process pending checks and deposit checks in Chase banking system 
• Email Correspondence: Respond to vendor and internal inquiries regarding accounts payable matters 

Weekly Tasks 

• Budget Management: Maintain and update budget spreadsheets 
• New Vendor Setup: Create new vendor profiles and collect required W-9 documentation 
• Patient Refunds: Process patient refunds accurately and timely 
• System Synchronization: Review and sync system data to our accounting software 
• AP Reconciliation: Perform accounts payable reconciliations to ensure accuracy and prevent duplicate entries 

Monthly Tasks 

• Budget Reporting: Prepare and send monthly budget statements to relevant departments 
• Rent Payments: Process monthly rent and facility payments 

Qualifications: 

Required:

• High school diploma or equivalent  
• Basic understanding of accounting principles 
• Proficiency in Microsoft Excel and general computer skills 
• Strong attention to detail and accuracy 
• Excellent organizational and time management skills 
• Ability to handle confidential information with discretion 
• Strong written and verbal communication skills 

Preferred: 

• Currently pursuing a degree in Accounting, Finance, or a related field, or equivalent relevant experience 
• Familiarity with accounting software (Sage & Ramp experience a plus) 
• Experience with banking systems and electronic payments 

Skills and Competencies: 

• Analytical Skills: Ability to review and reconcile financial data 
• Communication: Professional email and phone correspondence with vendors and colleagues 
• Technology: Comfortable learning new software systems and databases 
• Problem-solving: Identify discrepancies and work to resolve issues promptly 
• Teamwork: Collaborate effectively with the accounting team and other departments 
• Growth Mindset: Eagerness to learn new processes, expand skill set, and take on additional responsibilities 

Working Conditions/Hour: 

• Monday - Friday: 8:00 am - 5:00 pm
• Central East Clinic: 2233 Academy Pl, Suit 200, Colorado Springs, CO 80909
• Full-time position with standard business hours 
• Office environment with a computer workstation 
• Occasional interaction with vendors via phone and email 
• May require occasional overtime during month-end closing periods 

Growth Opportunities:

This position offers excellent opportunities for career advancement within our accounting department. The AP Clerk will gain valuable experience in: 

• Financial systems and processes 
• Vendor management 
• Budget analysis and reporting 
• Internal controls and compliance 

Reporting Structure 

This position reports to the Accounting Manager and works closely with the Accounting Associate and other finance team members.