Executive Assistant

At Anaplan, we are a team of innovators who are focused on optimizing business decision-making through our leading scenario planning and analysis platform so our customers can outpace their competition and the market.

What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture.

Our customers rank among the who’s who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies that rely on our best-in-class platform.

Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals and we have fun celebrating our wins.

Supported by operating principles of being strategy-led, values-based and disciplined in execution, you’ll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and be your best self!

We are looking for an Executive Assistant in Japan to join Anaplan - a company that is strategy-led, values-based and disciplined in execution. Here at Anaplan, we chart new paths, drive our customers’ success, and transform how the world’s best-brands use AI-infused scenario planning to optimize decision-making across their companies. We want you to be inspired by the work you do and the difference you make. Our Winning Culture and Values serve as the foundation for our success, and we invite you to join us in this team!

The Executive Assistant to our Japan Country Manager plays a critically important role to support the Executive to work most effectively with Anaplan’s' customers and internal stakeholders. This role requires a highly resourceful individual with strong professionalism, presentation, self-motivation, verbal/written communication & analytical skills. Most of all we are looking for someone with a great attitude, high energy, and an extremely high work ethic.

What you’ll be doing wearing the EA hat:

• Acts as a central point of coordination, managing schedules, communications and prioritizing tasks for the Executive
• Serves as a link for communication between the Executive, Anaplan internal stakeholders and customers
• Management of complex calendars and scheduling with diplomacy and discretion to ensure Executive makes optimal use of their time
• Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries and help Executive with expense claims
• Coordinate closely with other cross-functional departments within Japan, Asia Pacific, and global community, including other senior executive's EAs within Anaplan
• Project Management support to assist in planning and monitoring projects, as assigned by the Executive

Core Skills:

• Able to multitask and manage competing priorities effectively under tight deadlines
• Excellent written and verbal communication (English and Japanese); ability to support executive to prepare documents/presentations e.g., Townhall agenda, Executive visits
• Minimum of 5 years of related business experience to a C-level executive, preferably in a SaaS organization
• Expertise in office software (e.g., MS office) and familiarity with scheduling tools
• Event planning, expense report, and calendar management experience
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment
• Ability to build strong, professional, cross-functional working relationships with internal & external stakeholders
• Anticipates needs before they arise and demonstrates initiative in addressing them

Our Commitment to Diversity, Equity, Inclusion and Belonging 

Build your career in a place that thrives on diversity, equity, inclusion, and belonging. We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your authentic self to work every day! 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation. 

Fraud Recruitment Disclaimer 

It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals.  

Anaplan does not: 

• Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person.  
• Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible, and then followed up via written communication. 

All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to people@anaplan.com before taking any further action in relation to the correspondence.