Executive Assistant

WHAT IS BOX? 

Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including AstraZeneca, JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

WHY BOX NEEDS YOU

We are hiring an Executive Assistant to support our Marketing Leadership team. Our ideal candidate will thrive in our innovative, fast-paced, and growing organization, expanding their skills and abilities in pace with the company. We're looking for someone who will succeed in the technical side of our business and help to cultivate connectivity across the department, driving efficiency, and bringing productivity to the next level.

We are looking for a passionate and highly driven individual to support the Marketing Leadership team. We are looking for an Executive Assistant to provide crucial support to our leadership team and drive the day-to-day operations of our business. In this role, you'll proactively manage administrative tasks, resolve operational challenges before they arise, and strategically support projects across the team. You will need to thrive in a fast-paced, dynamic environment, leveraging your excellent organizational skills, top-tier business judgment, and attention to detail to ensure smooth operations.

As an Executive Assistant, you’ll be a calendar wizard, expertly managing and coordinating complex schedules for the leadership team. You’ll also work closely with team members to prioritize and drive key initiatives forward. The ideal candidate is an eager learner with a collaborative mindset, passionate about supporting the leadership team, and capable of managing complex projects with impeccable communication and leadership skills. The successful candidate will be positive, dependable, and able to navigate ambiguity while helping drive strategic initiatives and team outcomes. If you are someone who thrives on variety, loves solving problems, and is dedicated to delivering value, we want to hear from you!

WHAT YOU'LL DO 

• Understanding of the priorities and objectives of your leader and their teams

• Plan, coordinate, facilitate, and lead various meetings, functions, and events including retreats and team-building offsites

• Act as gatekeeper, time-advocate, and liaison for Executives

• Effectively handle multiple priorities for Executives’ time, applying strong decision-making skills in handling priority of requests, raising as necessary for resolution

• Handle dynamic calendar and schedule

• Lead team meetings, team calendars, and team Slack channels

• Support cross-functional alignment within the Box organization

• Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized

• Help create and maintain communication within the team and broader org

• Help drive recruitment and hiring in partnership with executive

• Be a culture-contributor: oversee department culture initiatives, track, highlight, and celebrate important team cultural/career moments

• Adapt to a fast-paced, constantly evolving environment

• Manage travel arrangements and expenses, process expense reports and reimbursements, manage invoices, purchase orders, assist with All-Hands 

• Create, organize, and maintain team mailing lists, folders, and drives. 

WHO YOU ARE 

• Excitement to thrive in a dynamic environment, seeking to bring structure and clarity

• Strong verbal and written communication and interpersonal skills

• Professional comfort with Google Calendar, Coupa, Workday, and Concur

• Confident self-starter that can take a task and run with it with limited supervision from executive

• Able to anticipate problems and/or needs of your executive and proactively offer solutions and make recommendations

• High attention to detail and creative problem solver able to think outside the box

• Able to maintain high levels of confidentiality

• Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences

• Availability to perform job duties outside of normal business hours, when necessary

• Comfortable adapting to a fast pace working environment

• Genuine passion for culture, events, and organizational engagement

• Incredible discretion/confidentiality

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 2 days per week, with a focus on Tuesdays and Thursdays. Your Recruiter will share more about how we work and company culture during the hiring process.

At Box, we believe unique and diverse experiences benefit our culture, our products, our customers, our company, and our world. We aim to recruit a passionate, high-performing workforce that reflects the world we live in. If you are head-over-heels about this role but unsure if you meet all the requirements, we encourage you to apply!

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. Box strives to respect the dignity and ‎‎independence of people with disabilities and is committed to giving them the same ‎‎opportunity to succeed as all other employees. Inclusiveness is core to our culture at Box, and we strive to ensure you get the most from your interview experience.

Box makes reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please complete this form. Reasonable accommodations may include scheduling adjustments, document dictation and beyond.

Notice to applicants in Los Angeles:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chair Ordinance.  The Fair Chance Ordinance is provided here. 

Notice to applicants in San Francisco:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chair Ordinance.  The Fair Chance Ordinance is provided here. 

For details on how we protect your information when you apply, please see our Personnel Privacy Notice. If you are a California-resident, please read our California Applicant & Candidate Privacy Notice here.