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Senior Admin Specialist

Manteno, Illinois

Gotion Inc. is based in Silicon Valley, CA, currently building a Manufacturing facility in Manteno, IL and has R&D centers in Ohio, China, Japan and Europe. We innovate in the next generation electric vehicle and energy storage technologies (lithium batteries and related systems) with the aim to accelerate electrified transportation and achieve sustainable development. Gotion is powered by a leading power battery technology company that provides solutions for vehicles including the world's first mass commercial e-bus route.

Gotion is a career destination - we are not simply attempting to just fill another job, but to pursue a dream of global green energy together! We offer outstanding opportunities to individuals seeking an exciting and challenging working environment. Everyone is highly valued and plays a vital role in the growth of our organization.

The Senior Administrative Specialist will play a critical role in ensuring seamless administrative operations within Gotion’s Illinois facility. This position requires a proactive, detail-oriented professional who can work independently, manage multiple priorities, and support a dynamic work environment.
 
Key Responsibilities
  • Corporate Housing & Travel Coordination
    • Oversee corporate housing logistics, including maintenance, utilities, supplies, and cleaning schedules.
    • Arrange hotel reservations, travel accommodations, and itineraries for employees and guests.
  • Fleet & Facility Management
    • Manage the company fleet, including maintenance scheduling, vehicle assignments, and compliance tracking.
    • Ensure office supplies, equipment, and facilities are well-maintained and operational.
  • Administrative & Reporting Functions
    • Prepare and maintain monthly occupancy reports, expense tracking, and forecast presentations.
    • Handle confidential information with discretion and ensure accurate record-keeping.
    • Support special projects by tracking progress, managing documentation, and coordinating resources.
    • Assist in developing and enforcing policies, protocols, and check-in/check-out procedures.
  • Event & Logistics Support
    • Transport guests, pick up supplies, and assist with event execution as needed.
    • Identify and implement opportunities to improve administrative workflows.
    • Provide ad hoc administrative support to leadership and cross-functional teams.
  • Additional Responsibilities
    • Anticipate potential issues, develop proactive solutions, and respond to last-minute changes.
    • Occasionally work night and weekend hours as required for business operations.
Qualifications & Skills
  • Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
  • 5+ years of experience in administrative or executive support roles.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, time-management, and problem-solving skills.
  • Strong written and verbal communication abilities.
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • Experience handling confidential and sensitive information with professionalism.
  • Knowledge of project management tools and office management systems is a plus.
  • Capable of lifting and carrying up to 20 lbs. when required.
  • Valid Driver's License required.
  • Basic knowledge of Chinese (spoken and/or written) is a plus.

 

The U.S. base salary range for this full-time position is $85k –$115k, plus eligibility for bonus and benefits. Our salary ranges are determined by factors such as the role, level, and geographic location. The range listed in the job posting represents the minimum and maximum target salaries for this position across all U.S. locations. Actual compensation within the range will be influenced by the specific work location, along with factors such as job-related skills, experience, and relevant education or training. Your recruiter will provide more details about the specific salary range for your preferred location during the hiring process. Please note that the listed compensation reflects the base salary only and does not include bonus or benefits.

Gotion Inc. is proud to be an equal opportunity employer. We are dedicated to fostering a diverse workforce that reflects the communities we serve, cultivating a culture of inclusion and belonging, and ensuring equal employment opportunities for all.

We provide equal opportunity to all individuals regardless of race, creed, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related conditions (including breastfeeding), parental status, criminal histories consistent with legal requirements, or any other characteristic protected by law.

At Gotion Inc., we strive to create an environment where everyone feels valued, respected, and empowered to thrive.

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