Executive Assistant

About BridgeBio

BridgeBio is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 20+ drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.

Our focus on scientific excellence and rapid execution aim to translate today’s discoveries into tomorrow’s medicines. We have U.S. offices in San Francisco, Palo Alto, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zurich, Switzerland, and are expanding across Europe.

To learn more about our story and company culture, visit us at https://bridgebio.com

Who You Are

We seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executive’s productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments and foster and maintain strong working relationships within all levels of the company and with outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding.

This position will require you to be in the office 3 days/week.

Responsibilities

• Provide administrative support to the VP, Market Access, and multiple Sr. Leaders within the Commercial department
•  Calendar, meeting, and event management to coordinate internal and external meetings/events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts
• Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews
• Handle all travel (flight, hotel, car) arrangements for domestic and international travel
• Expense management duties, which include submitting expense reports and receipts in a timely manner
• Contract Assistance and Liaison: Assist with obtaining Legal approval and routing contracts for signatures (via DocuSign), managing electronic storage (in Gatekeeper), and tracking contract progress to ensure timely execution
• Purchase Order Requisitions: Manage purchase order requisitions and invoice reconciliation (via Coupa)
• Provide onboarding support for new hires, including ensuring they are added to distribution lists, invited to meetings, granted building access, and other onboarding tasks. Assist with onboarding meeting scheduling and act as a point of contact for the new hire
• Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
• Project work as necessary to support each team’s goals

No matter your role at BridgeBio, successful team members are:

• Patient Champions, who put patients first and uphold strict ethical standards
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
• Truth Seekers, who are detailed, rational, and humble problem solvers
• Individuals Who Inspire Excellence in themselves and those around them
• High-quality executors, who execute against goals and milestones with quality, precision, and speed

Education, Experience & Skills Requirements

• 4+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude, and approach
• Able to multi-task and manage multiple calendars, teams, and requests
• Ability to drive schedules and agendas with a more profound understanding of the context
• Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally; High level of confidentiality, discernment, and judgment
• Desire to grow and take on your projects and work under pressure while consistently meeting deadlines
• Generally IT savvy
• Experience working with all levels of management, employees, vendors, and customers
• Ability to travel occasionally to provide support at events/conferences
• Highly proficient in MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel

What We Offer

• Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts
• A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak
• An unyielding commitment to always putting patients first. Learn more about how we do this here
• A de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science
• A place where you own the vision – both for your program and your own career path
• A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game
• Access to learning and development resources to help you get in the best professional shape of your life
• Robust and market-competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs)
• Flexible PTO
• Rapid career advancement for strong performers
• Potential ability to work on multiple BridgeBio Pharma programs across multiple therapeutic areas over time 
• Partnerships with leading institutions
• Commitment to Diversity, Equity & Inclusion