Director, Facilities

Lucid is seeking an experienced facilities leader to manage all aspects of its North American corporate facilities, including corporate headquarters, office buildings, and lab and R&D facilities (but not manufacturing facilities).

The Director of Corporate Facilities is responsible for achieving the following for the Lucid portfolio of properties: acquisition and disposition of properties, implementing policies, procedures, and practices to enable each property to achieve operational performance excellence; enhancing employee experience; complying with regulatory requirements, and establishing, meeting and exceeding budgeted financial goals.

You must be able to work independently in a collaborative, creative, ever-changing and highly technical environment. The right person for this position will take ownership of their work, display a great deal of initiative, and possess sound judgment and great business acumen. This candidate must have a professional demeanor and ability to communicate effectively with business partners at every level, including executives. This position involves constant direct contact with both internal and external stakeholders.

Responsibilities include:

• Planning and Budgeting
• Working with cross-functional stakeholders, develop a long-term plan for Lucid workspace and projects to achieve company objectives.
• Develop annual and long-term budget plans to achieve objectives.
• Hire and manage a team of facilities professionals with the appropriate skills and experience to succeed, supplementing with external resources where appropriate within the strategic plan.
• Oversee program to identify and track use of corporate facilities to maximize utilization and efficiency of Lucid facilities and ensure compliance with legal and use requirements of local jurisdictions.
• Regular reporting to develop and track facility operation budgets, accruals, and forecasting
• Construction Project Management
• Work with cross-functional teams to develop a prioritized list of projects and work together to secure the necessary approvals and budget to proceed.
• Working with procurement, select and manage third-party contractors to execute construction needs.
• Lead management of facilities construction projects, including establishing and monitoring best practices in such areas as coordination of works, approval of invoices, lien and lien release tracking, managing change orders, maintaining schedule commitments, and resolving construction claims and disputes.
• Facilities Operations
• Manage internal and contracted services teams in support of operational functions, including general and technical maintenance support, utility providers, janitorial, HVAC maintenance, food and beverage, and landscaping.
• Ensure necessary scheduled repairs and maintenance are conducted to maintain business continuity and to ensure a safe and healthy work environment. Audit sites on a scheduled cadence and ensure corrective actions are addressed where needed
• Provide key measurements, metrics and performance standards for primary areas of responsibility through web-based reporting, the use of Excel software, or other reporting tools.
• Promptly and effectively respond to emergency situations should they arise.
• Real Estate
• Own the sourcing, acquisition and disposition of appropriate properties required to achieve company objectives, including working with legal in negotiation of leases.
• Perform due diligence and risk assessment on possible new sites.
• Provide cash, P/L, ROI, and NPV analysis on all major initiatives and projects.
• Work with finance to prepare information and presentations needed for corporate approval process of initiatives and projects.
• Coordinate Lucid tenant responsibilities for leased properties, including establishing procedures to ensure company complies with its obligations under each lease, timely processing lease renewals and other lease-related documents, managing landlord inquiries and relationships, and leading the search for new properties when required.
• Corporate Responsibility
• Ensure compliance with all applicable code, environmental, health, and safety standards.

Skills and Qualifications

• Must have experience demonstrating substantial performance of the primary responsibilities listed above
• Engineering degree and/or experience is preferred
• Must have excellent oral and written communication skills
• Excellent problem solving and risk analysis skills
• Ability to remain calm and receptive in fast paced situations
• Strong project management skills
• Strong construction management skills
• Project engineering acumen
• Success leading large-scale initiatives, engaging a variety of stakeholders and influencing without direct authority
• Significant experience in sourcing, negotiating, and managing commercial leases
• Highly collaborative; comfortable working with people in a matrixed environment
• Knowledge of Environment Health & Safety best practices
• Substantial experience in leading and supervising diverse teams of direct reports
• Working knowledge of mechanical and electrical building systems, capacities, and design and performance criteria
• Working knowledge and experience with the operating procedures of all office equipment and furniture systems
• Working knowledge of government regulations involving facilities operations and environmental health and safety codes such as UBC, UFC, OSHA, etc
• Extensive management experience in the following: staff development, contractor management, space planning, food programs, transportation & security systems.
• Extensive knowledge of financial management practices and budget planning procedures.
• Knowledge of industry benchmarking and metrics.
• Demonstrated leadership experience including managing local and non-local teams, leading change management, and managing crisis situations (i.e. emergency response).
• Competency in Microsoft applications (and similar) including Project, PowerPoint, Word, Excel, and Outlook
• Ability to foster and support a culture of diversity, inclusivity, collaboration and teamwork; able to build and maintain positive relationships with colleagues across all department

Skills & Qualifications:

• Must have experience demonstrating substantial performance of the primary responsibilities listed above
• Engineering degree and/or experience is preferred
• Must have excellent oral and written communication skills
• Excellent problem solving and risk analysis skills
• Ability to remain calm and receptive in fast paced situations
• Strong project management skills
• Strong construction management skills
• Project engineering acumen
• Success leading large-scale initiatives, engaging a variety of stakeholders and influencing without direct authority
• Significant experience in sourcing, negotiating, and managing commercial leases
• Highly collaborative; comfortable working with people in a matrixed environment
• Knowledge of Environment Health & Safety best practices
• Substantial experience in leading and supervising diverse teams of direct reports
• Working knowledge of mechanical and electrical building systems, capacities, and design and performance criteria
• Working knowledge and experience with the operating procedures of all office equipment and furniture systems
• Working knowledge of government regulations involving facilities operations and environmental health and safety codes such as UBC, UFC, OSHA, etc
• Extensive management experience in the following: staff development, contractor management, space planning, food programs, transportation & security systems.
• Extensive knowledge of financial management practices and budget planning procedures.
• Knowledge of industry benchmarking and metrics.
• Demonstrated leadership experience including managing local and non-local teams, leading change management, and managing crisis situations (i.e. emergency response).
• Competency in Microsoft applications (and similar) including Project, PowerPoint, Word, Excel, and Outlook
• Ability to foster and support a culture of diversity, inclusivity, collaboration and teamwork; able to build and maintain positive relationships with colleagues across all departments
• Periodic travel to regional offices required. (10% to 25% depending on project requirements)

Education & Experience

• 10+ years of facilities leadership, including direct project engineering, building repair and maintenance, and workplace services experience
• BA/BS in business, engineering, architecture, construction, or other technical degree; advanced degree (MBA or similar) preferred
• Proven experience delivering on complex construction programs
• Substantial staff management experience for large, multi-location and varied functions.