Executive Assistant
About us
AB InBev is the leading global brewer and one of the world’s top 5 consumer product companies. With over 500 beer brands, we’re number one or two in many of the world’s top beer markets, including North America, Latin America, Europe, Asia, and Africa.
About the Role
AB InBev is seeking an experienced, dedicated executive assistant to support members of our leadership team. The ideal candidate is an expert multi-tasker who works well both independently, and in a collaborative environment. Experience managing multiple complex calendars, booking extensive international and domestic travel, processing expenses, preparing meeting materials, and planning events is required.
Work location: New York City
What you'll do
· Provide full administrative support for Vice Presidents, including extensive calendar management, maintaining routine and recurring meeting schedules, copying, scanning, drafting correspondence, maintain tax calendars, booking conference rooms, arranging lunches as necessary, troubleshooting technological issues and liaising with the IT team, and other duties as assigned
· Arrange extensive international and domestic travel, including detailed itineraries with flights, hotel bookings, and car services as needed
· Obtain and maintain all necessary travel documents for Vice President including passports and visas
· Process all expenses for the Vice Pre you support
· Coordinate all logistic needs for departmental summits, workshops, etc., including venue selection, travel and lodging arrangements, material preparation and distribution, communications, and on-site support
· Onboarding of internal transfers and external hires including orientation, expense training, scheduling meetings with key stakeholders
· Act as a resource for the directors reporting to the VPs who you support, including onboarding, internal systems training, and communicating team updates
· Organize engagement events for the team including happy hours, birthday celebrations, and holiday outings
· Manage and safeguard highly confidential and sensitive information with integrity and discretion.
· Other duties as assigned
What you'll need
· Bachelor’s degree preferred, or equivalent experience with strong academic credentials
· Relevant experience supporting senior executives
· Ability and desire to work on a broad range of projects
· Desire to help support the team to maximize efficiency and productivity
· Ability to work independently and in a fast-paced environment
· Ability to work full-time in office
· Fully fluent in English
Salary range: $80,000 to $90,000 USD
For more information: www.abinbev.com
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