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(476) Executive Assistant - Temporary

Arlington, VA

Company Summary

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future. 

Position Overview

Arlo is in search of an Executive Assistant to support the overall front office administrative operations of the Office of Local Defense Community Cooperation. You would serve as the liaison between OLDCC staff and administrative support. Additionally, the candidate will utilize Federal and DoD resources to ensure productivity and efficiency to ensure seamless administrative operations.

Work Location

On-site in Crystal City, VA, Monday – Friday between 8am-4:30pm

Job Responsibilities and/or Success Factors

  • The candidate will utilize Federal and DoD resources to ensure productivity and efficiency to ensure seamless administrative operations
  • Will manage, maintain, and update Agency-wide Point of Contact registers and ensure contact information for all persons is up-to-date and accurate, and will ensure all registers are maintained on the Agency’s SharePoint in the proper locations and are enclosed within the Agency’s’ Security Operations COOP plan.
  • Will update and maintain the Training Program tracker on a weekly basis, and assist in planning and tracking Agency training courses, to include review of training course data to ensure accuracy and coordination of training request forms with the Training Officer.
  • Create, develop, and maintain welcome packets for on-boarding staff members -
  • Provide assistance to the Officer Manager by completing the Request for Personnel Action form, gathering associated documents, and consolidating the RPA package in accordance with the agency’s record management procedures.
  • Coordinate Organization Operational Review (OOR) updated slides with presenters, update the calendar slide, and consolidate the OOR slide deck.  
  • Provide customer service to internal and external OLDCC customers and staff members per the following:
    • Meeting Logistics: Will serve as the lead coordinator for recurring staff meetings ensuring tasks are assigned to appropriate staff members in a timely fashion and ensuring that responses are received, up to-date, and prepared for meeting presentations. 
    • Reception: Serves as the initial point of contact for visitors entering OLDCC office(s).
    • Telephone Triage: Will service the main office phones to ensure that voicemails are recorded, and messages are forwarded to the appropriate party on a routine basis.
    • Mail: Will facilitate the sending and receiving of mail and packages on behalf of the office ensuring packages and parcels are distributed to the appropriate staff members and that outbound packages are properly addressed and scheduled as needed with postal carriers. 

Education and Minimum Qualifications

  • High school diploma with at least two (2) years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
  • Experience in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint).
  • Have key attention to detail and professional communication
  • Strong customer service skills
  • Ability to work in a fast paces environment
  • Ability to prioritize work and adapt based on current needs/requests

Desired Qualifications

  • Bachelor’s degree

AAP Statement

We are proud to be an Affirmative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.

 

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