Coordinator, People & Culture

Who We Are

Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores and shop-in-shops and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media

 Why Authentic

 You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

What You’ll Do

The Coordinator, People & Culture ensures smooth operations of the Business Partnering and Talent Acquisition function for the EMEIA-based team.

The Coordinator, People & Culture performs day-to-day Human Resources activities by providing a broad range of support to ensure employees, processes, programs, and policies are aligned and optimised to achieve company goals.  This role supports the functional areas, including but not limited to employee relations, HR data analysis, onboarding, benefits, compensation, compliance, employee experiences, talent acquisition and performance management, while promoting diversity, equity, and inclusion across all people-related practices.

What You’ll Be Working On:

People & Culture Business Partnering Support

• Provide administrative support that includes preparing documents, managing schedules, recordkeeping, event coordination, and tracking budgets/ expenses.
• Support the P&C annual programs such as the performance feedback process and compensation planning. You will be responsible for calendar and communication administration, preparing/updating reports ensuring data is accurate and up to date, reviewing materials, and partnering with other People & Culture teams to execute.
• Review employee files and establish systems to ensure they are accurate, up to date, and well-maintained.
• Support projects, as needed, which may include systems implementations, presentations, and new employee programs.
• Assisting with preparation for and notes from Employee Relations meetings
• Assisting in the communication, interpretation, and upkeep of employee handbook, employee directory, organisational charts, and physical and digital files; and contributing to developing policies and procedures.

People Operations

• Manage data in Authentic’s HRIS and other employee systems, paying particular attention to ways to improve efficiency and increase functionality.
• Liaison with employee benefits provider to ensure all new starters are enrolled onto appropriate plans and leavers are removed upon employment termination and ensuring that any changes to salary, address, titles are communicated on a timely basis.
• Send monthly pension summary data reports to benefits provider to ensure correct awards are made.
• Monitor timelines around renewals, market reviews, benefit refresher presentations etc. and become the first point of contact to advise on employee benefits.
• Liaising with managers to ensure Authentic’s HRIS is kept up to date with all absences such as work from home

Talent Acquisition & Onboarding

• Support Talent Acquisition by posting jobs, scheduling interviews, and coordinating new hire onboarding
• Maintain our job description library in partnership with the Talent Acquisition team.
• Prepare for review all new starter employment documentation such as: employment contracts, offer letters, onboarding materials and more.
• Partner with Operations and IT to ensure new hire setup is complete
• In partnership with the team, coordinate customised onboarding plans for new hires
• Maintain the new hire onboarding master deck, soliciting new global content that is both informative and engaging
• Work with the team to monitor ongoing employment requirements across our region
• Working on various talent-related projects such as assessment centres, candidate feedback surveys, employer branding operations and interviewer training initiatives to name a few.

Authentic Campus

• Partner with Talent Acquisition, to develop and deliver our internship program each season.
• Manage the screening process for our interns and keep hiring managers informed of recruiting efforts.
• Manage the intern on- and off-boarding processes including survey and in-person new hire check-ins and exit meetings, as well as timetable scheduling and event planning.

Employee Engagement

• Manage the new hire and exit surveys in CultureAmp. Ensure they are distributed in a timely manner and flag responses that need Business Partner attention
• Craft and distribute EMEIA employee email communications regarding holiday closures, P&C events and programs, and other messages.
• Recommend and develop employee-centric programs and processes to assess and monitor engagement, that reinforce both cultural/CHAMP values elements.

It is expected that the duties of this position will change and evolve as you grow in this role. Other responsibilities may be assigned as needed.

What You’ll Have:

• Minimum 1-3 years of experience in an administrative or HR-focused role
• An awareness of and interest in employment law and organisational best practices.
• Self-starter attitude with the ability to work independently in a fast-paced environment
• Creative problem-solver with sound judgement and critical thinking
• Ability to maintain confidentiality and discretion on sensitive matters, and act with integrity and professionalism
• Ability to be detail-oriented without losing sight of the big picture
• Ability to drive results and work with urgency to develop a track record for meeting and exceeding goals.
• Able to exercise practical judgment, sensitivity, and creativity to changing needs and situations.
• Ability to be self-directed and work independently and in a team environment.
• Excellent communication skills, written and verbal, with close attention to detail and execution excellence.

Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.

For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com

To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here:

https://www.authentic.com/privacy-policy