Payroll Specialist

The Company 

Versaterm is a global public safety solutions company helping agencies transform how they serve their communities. Since 1977, we’ve been building an ecosystem of intuitive tools designed for public safety agencies, forensic labs, court systems, schools and other institutions. Through purposeful integrations and a selective growth strategy, we focus on improving workflows to help our customers achieve more efficient operations, better service and more just outcomes.

Our teams are driven by innovation, expertise and an unwavering commitment to customer success. As we continue to grow and expand our ecosystem, you’ll have the opportunity to contribute to solutions that enhance community safety and transform the future of public safety technology. If you’re passionate about making a meaningful difference, we’d love to hear from you.

The Role

We are seeking a detail-oriented and experienced Payroll Specialist to join our dynamic People & Culture team. Reporting to the Manager, Payroll & Benefits, the ideal candidate will manage and process payroll for our growing workforce across multiple business entities in both Canada and the United States. This role requires a strong understanding of payroll legislation, regulations, tax compliance, and multi-entity operations in North America. 

 What You’ll Do 

Payroll Processing: 

• Accurately process bi-weekly or semi-monthly payrolls for employees in both Canada and the US, ensuring compliance with federal, state, provincial, city and local legislations within ADP.  
• Ensure timely delivery of payroll services to over 500 employees 
• Administer payroll for multiple entities within the organization, including calculating wages, overtime, bonuses, and deductions. 
• Manage payroll integrations with HRIS (BambooHR), time-tracking, and accounting systems. 

Compliance and Reporting: 

• Ensure compliance with applicable labor laws, tax regulations, and payroll standards in Canada and the US. 
• Perform payroll related reconciliations and audits 
• Prepare and submit payroll tax filings, including T4s, T4As, RL1, W-2s and 1095s. 
• Monitor updates to tax laws and labor standards in both countries, making adjustments as necessary. 

Employee Support: 

• Address and resolve payroll and benefit related inquiries from employees, such as pay discrepancies, tax withholdings, and benefit deductions. 
• Educate employees on payroll processes and policies. 

Systems Management: 

• Maintain payroll systems and databases, ensuring accuracy and security of employee data. 
• Collaborate with IT and HR teams to implement system upgrades or integrations as needed. 

 Cross-Functional Collaboration: 

• Work closely with HR, Finance, and Accounting teams to ensure seamless payroll operations and reporting. 
• Assist in audits related to payroll and benefits. 

 Process Improvement: 

• Identify inefficiencies in payroll processes and implement improvements to enhance accuracy and efficiency. 
• Develop and document payroll procedures and best practices. 

 What You Bring 

• Diploma or degree in Accounting, Finance, Human Resources, or a related field. 
• 3+ years of payroll experience, preferably in a multi-entity, cross-border environment. 
• Strong knowledge of Canadian and US payroll legislation and regulations. 
• Experience working with a payroll service provider (e.g., ADP, Ceridian, or Paylocity). 
• High attention to detail and excellent organizational skills. 
• Strong problem-solving abilities and ability to handle sensitive information confidentially. 
• Ability to multitask and prioritize diverse workloads 
• Proficiency in Microsoft Excel and familiarity with accounting systems  
• US or Canadian professional payroll designations are an asset 
• Bilingualism is an asset 

Equal Opportunity 

Versaterm is committed to building and supporting inclusion, diversity, and equity, and sustaining a barrier-free environment. Accommodations are available, on request, throughout all aspects of the selection process. These principles apply to the terms and conditions of employment at Versaterm. For detailed information on our accessibility policies, please contact info@versaterm.com.