Associate, Event Management

LA28 does not provide relocation assistance.

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The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.

LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what’s next through sport, community and the power of our differences.

The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community’s diversity and creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.

The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors. 

Values and Behaviors:

• Optimism – Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
• Integrity – We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn’t easy
• Excellence – We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
• Inclusion – We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
• Co-Creation – We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
• Boldness – We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo

Associate, Event Management:

The Event Management team is responsible for leading the integrated event operational planning at the venue level for all competition and training venues and some major non-competition venues.  The group is also responsible for managing and coordinating the negotiation of venue agreements, the collation and organization of venue-related documentation and data, and the maintenance of strong working relationships with all venue partners.  At Games Time, the Event Management team leads and manages the event teams at venues, event delivery, venue communication, and venue issue resolution.  

The Associate, Event Management will be responsible for supporting centralized data management and project management efforts across all competition venues and a subset of non-competition venues.  

The ideal candidate will be organized and detail-oriented, with strong foundational skills in data management and project coordination. They will focus on supporting the development of key systems and tools for integrated operational planning and supporting project tracking and ensuring tasks are delivered on schedule. Analytical skills and familiarity with dashboards and reporting tools will be essential to help monitor progress and performance. Comfortable juggling multiple tasks, they will assist in coordinating venue partner information, tracking action items, and ensuring the accuracy of Games planning data. Frequent, clear, and consistent communication with cross-functional venue teams (Venue Infrastructure, Sport, Technology, etc.) will be key to their role.  

This position will report to the Director, Event Planning & Integration. 

Key Responsibilities:

Data Management & Analysis 

• Manage the collection, organization and distribution of pertinent venue and venue partner-related documents, information and data ensuring up-to-date information is accessible to internal stakeholders 
• Maintain accuracy and integrity of internal venue-related data in Games planning data management systems
• Support ad-hoc projects with data analysis to optimize venue operations 

Systems & Tools Development 

• Serve as a liaison between operational functions and the technology team to support the development of cross-functional systems and tools 
• Maintain and enhance event management-led platforms for integrated operational planning
• Manage and maintain platforms for integrated venue communication and information/documentation distribution (SharePoint, Smartsheet) 

Event Operational Planning 

• Prepare templates, toolkits and other planning assets that support venue teams with executing operational planning, venue site visits, and venue use agreements 
• Coordinate operational planning with venue teams, ensuring alignment on goals, deliverables, timelines, and execution plans 

Project Coordination & Team Support 

• Provide central support to maintain tracking of risks, issues, decisions, and actions across venue groups  

• Develop, organize, and track comprehensive meeting and project agendas, materials, and follow-ups, proactively monitoring and managing action items  

• Collate and prepare presentation materials for varied audiences, including colleagues, business partners, and senior leaders 

• Provide contract management support by documenting key agreement provisions and contract deliverables 

• Support the team onboarding process as required 

Background & Qualifications:

• 2+ years of relevant experience in project coordination, data management, or operational support in a fast-paced environment such as event, sports, or complex organizational setting 

• Ability to use advanced features/functions in Microsoft Excel and PowerPoint, and an ability to adapt rapidly to new organizational tools as they are introduced by LA28  

• Working knowledge of project management software (i.e. Smartsheet, Asana, etc.) 

• Proven experience in using data for decision-making, with the ability to identify trends and derive insights 

• Ability to work successfully with varied audiences showcasing strong communication, teamwork, and interpersonal skills 

• Ability to address and resolve conflicts effectively, especially when coordinating across diverse teams with differing priorities 

• Extremely detail-oriented with excellent organizational, operational and program execution skills 

• Well-developed problem-solving skills and ability to work independently, while also knowing when to seek feedback and buy-in  

• Demonstrated ability to prioritize and contribute under pressure, see a project through to completion, and meet tight deadlines  

• Ability to handle sensitive information with discretion  

• Demonstrated commitment to Diversity, Equity, Inclusion, and Belonging (DEIB) 

• Availability to work in-person five days a week in a Los Angeles-based office  

Preferred Qualifications:

• Familiarity with data visualization tools (e.g., Power BI, Tableau) to support data analysis and communication with stakeholders.
• Prior experience in event planning or venue operations to understand unique challenges and requirements for high-stakes events like the Olympics and Paralympics
• Certification in project management (e.g. CAPM, PMP, Project+) 

Position Requirements:

Education:

• Bachelor's degree or equivalent work experience 

Expectations:

• Collaborative and flexible approach – Ability to roll with the transitional nature of the organization as it grows, adapting quickly to changing priorities and requirements  

• A committed team player with problem-solving skills, comfortable working cross-functionally with diverse stakeholder groups both internally and externally  

• Confident self-starter – Takes initiative to identify challenges, gathering inputs from key stakeholders, takes action, and resolves challenges proactively   

• Ability to work effectively and independently with experience in defining tasks, seeking feedback, and advancing the work forward with pace  

• Resourceful problem solver  

• Monitor industry trends and stay current with the latest developments to ensure a current and informed understanding of the sports and entertainment landscapes  

• Excitement for the role and opportunity to help shape the future of Los Angeles and the Olympic and Paralympic Movement 

Submission Requirements:

• Resume

The annual base salary range for this position is $70,000.00 - $75,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

LA28 does not provide relocation assistance.

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LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.