Assistant Project Manager

About the Position 

Dreaming of a position where you juggle project schedules, tame budgets, and keep contractors in line all before your second cup of coffee? We’re looking for an Assistant Project Manager who can handle everything from contractor coordination and financial forecasting to good ol’ punch-list wrangling. If you’re comfortable navigating contract documents, orchestrating track access, and preparing presentations on the fly—plus you have a proven knack for leading construction or transit projects—then you might be our superstar. You won’t be bored and you’ll get to flex your organizational mojo in every aspect of a busy, high-stakes environment. 

This is a long-term, full-time, onsite position located in Washington DC.  

Responsibilities 

• Serve as the point of contact for the contractor for one or more assigned contracts and to assist the PM in technical coordination for all matters related to the contract. 
• Develop and update forecasts, estimates, budgets, cash flows, accruals, etc., and assist with other financial planning / reporting tasks. 
• Continually monitor and manage costs including procurement, labor, and other costs against the project budget; continually report progress as required to record the advancement of the project. 
• Develop and coordinate the development of contract documents, and assist with bidding and contract administration as directed by the PM. 
• Oversee the preparation and subsequent management of project Critical Path Method (CPM) schedules. Coordinate actual and planned work schedules among contractors and include coordination of track allocation requests by contractors. 
• Oversee/monitor project activities, claims and change orders, progress reporting, payments, and other contract administration functions. 
• Manage Requests for Information (RFIs) and Requests for Variances (RFVs) and coordinate timely responses. 
• Manage project deliverables in Procore. 
• Oversee daily coordination with regards to Contractor track access and personnel support. 
• Comply with procedures identified in the Project Implementation Manual and provide project staff with guidance on the use and application of Procore. 
• Prepare and update presentations. Represent at meetings where the PM is unable to attend. 
• Manage the preparation of punch lists at the completion of contract milestones and manage field staff inspection for completion of work. 
• Compile quantities of materials installed to verify accuracy of Contractor payment requests. 
• Manage the Close-out process which includes review of contractor preparation of as-built drawings for inclusion of contract changes and field modification. 
• Assist with preparation of project status reports to track progress and monitor the project schedule, budget, and staffing plan. 

Attributes 

• Excellent written and verbal communication and interpersonal skills. 
• Excellent multi-tasking and organizational skills. 
• Collaborative mindset that fosters teamwork, trust, and positive relationships. 
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement. 

Minimum Qualifications 

• Bachelor’s degree in project management, construction management, business, or related field, or equivalent combination of education and experience. 
• 8+ years' experience demonstrated progressively responsible project management and/or construction experience. 
• 2+ years’ professional work experience in the transit or rail industry. 
• Proven ability to manage complex budgets and schedules. 
• Ability to work occasional nights and/or weekends. 
• Experience with industry standard project and construction management software (e.g., Primavera P6, TILOS, MS Project, Bluebeam, RSMeans, etc.)   
• Proficiency with Microsoft Office 365/Suite (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)  

Preferred Qualifications 

• PMP certification. 

Compensation Details 

The salary range listed for this role is $104k-$166/yr ($50-$80/hr.) The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc. 

Just LOOK at the Benefits We Offer! 

• Unlimited Flexible Time Off 
• Paid Holidays 
• Paid Parental Leave 
• Health Insurance 
• Dental Insurance 
• Vision Insurance 
• Flexible Spending Accounts (Healthcare and Dependent/Elder Care) 
• Long Term Disability Insurance 
• Short Term Disability Insurance 
• Life Insurance and Accidental Death & Dismemberment Policy 
• 401(k) Plan with Guaranteed Employer Contribution 
• Formal Career Planning and Development Program 
• $2,500 Annually Towards Professional Development 
• Wellness Program with Monthly Wellness Stipend 
• Company Cell Phone or Cell Phone Plan Reimbursement 
• Free Personalized Meal Planning & Nutrition Support With a Registered Dietitian 
• Free Personal Financial Planning Services 
• Employee Assistance Program 
• Employee Discounts 
• Employee Referral Bonus 
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.